Interview Coordination Specialist

Sales Match; Detroit (MI); Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Fully remote work from home

Structured onboarding and training on采

Regular check-ins with recruiting team

Skill-building in coordination and ops

Health coverage, paid leave, 401(k), M

Job summary

Sales Match is seeking an Interview Coordination Specialist for a fully remote, desk-based role with work-from-home in Michigan. You will manage interview requests from initial inquiry to completed interview, coordinating with candidates, recruiters, hiring managers, and interviewers.

The role requires a 40-hour weekly commitment and flexible days/times. You will use ATS and calendar tools to schedule, invite, and confirm interviews, ensuring timely updates and accurate next steps.

Qualifications

• High school diploma or equivalent.
• 1–2 years in interview coordination or scheduling support.
• Familiarity with interview stages and recruiter/hiring manager roles.
• Experience using ATS and shared interview calendars.
• Strong written and verbal communication for interview coordination.
• Willingness to work 40 hours weekly and protect candidate privacy.
• Authorized to work in the United States.

Responsibilities

• Review interview requests to identify candidate, position, stage, and participants.
• Check instructions for length, format, and required interviewers; clarify missing details.
• Update interview status and notes in ATS; align with recruiter instructions.
• Compare candidate availability with interviewer calendars; propose options.
• Send clear invitations with names, format, and duration; ensure correct details.
• Coordinate virtual meetings (Zoom) and verify invitation links.
• Monitor confirmations and follow up on unanswered invitations.
• Resolve cancellations and rescheduling; escalate as needed.
• Confirm completion with participants and remind interviewers about feedback.
• Maintain quality with accurate invitations and scheduling notes; review errors.

Skills

Clear written and verbal communication

Familiarity with interview stages and‑

Experience with scheduling and recruit

Proficient with calendar management &/

Ability to manage multiple requests &保

Education

High school diploma or equivalent

1–2 years of interview coordination or scheduling experience

Tools

Applicant-tracking systems (ATS)

Virtual meeting tools (Zoom, etc.)

Shared calendars

Job description

Job Title: Interview Coordination Specialist

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

An interview request arrives, availability is checked, invitations are confirmed, and the request is closed with clear notes. The Interview Coordination Specialist keeps that sequence organized so candidates and interviewers know what happens next. This position sits within the recruiting support team, works under a recruiting team lead, and partners with candidates, recruiters, hiring managers, and interviewers. It is a fully remote, desk-based role offering work from home in Michigan, United States. The focus is accurate interview coordination, timely updates, and consistent follow-through from initial request to completed interview. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review interview requests arriving through a shared email inbox or recruiting queue, identifying the candidate, open position, interview stage, and requested participants.
• Check recruiter instructions for interview length, format, and required interviewers, and clarify missing details before contacting candidates or reserving calendar slots.
• Update interview status and scheduling notes in an applicant-tracking system such as Lever, keeping candidate details aligned with the recruiter's instructions.
• Compare candidate availability with interviewer calendars, checking for overlapping meetings, interview sequence, and preparation gaps before proposing suitable interview options to participants.
• Send clear invitations with participant names, interview format, joining instructions, and expected duration, confirming that candidates receive the correct details.
• Arrange virtual meeting access through a team collaboration platform such as Zoom, and verify that invitation links match the scheduled interview.
• Monitor confirmations and follow up on unanswered invitations, letting recruiters know when missing responses could delay the interview or next hiring step.
• Resolve routine cancellations and rescheduling requests, escalating unavailable interview panels, recurring conflicts, or unclear priorities to the recruiter or recruiting team lead.
• After each interview, confirm completion with participants, remind interviewers about outstanding feedback, and update the recruiter before closing the scheduling request.
• Maintain quality through accurate invitations, prompt turnaround, complete scheduling notes, and dependable follow-up, reviewing errors with the recruiting team lead.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of interview coordination, recruiting support, or closely related scheduling experience preferred.
• Familiarity with interview stages, candidate communications, and the distinct responsibilities of recruiters, hiring managers, and interviewers.
• Comfort using applicant-tracking systems, shared interview calendars, and virtual meeting tools to maintain accurate scheduling information.
• Clear written and verbal communication for explaining interview arrangements, checking understanding, and handling changes professionally.
• Ability to compare availability, notice conflicting details, prioritize pending requests, and keep candidate information private.
• A reliable computer, high-speed internet, and quiet private workspace suitable for focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home with desk-based responsibilities focused on interview scheduling and recruiting team support.
• Structured onboarding and training on the named systems, including guided practice with scheduling requests, interview invitations, and candidate updates.
• Regular check-ins with the recruiting team lead to review priorities, discuss scheduling challenges, and receive practical feedback.
• Build skills in interview coordination, recruitment operations, calendar accuracy, and clear communication with candidates and hiring teams.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.