Internship Programs Assistant

American Institute For Foreign Study; Turn of River (CT); Hybrid; USD 29,000 - 34,000; Part time

Job summary

AIFS Abroad is seeking an organized Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis in Stamford, CT (hybrid) or US-based remote. The role includes processing applications, visa documentation, and pre-departure communications, with about 20 hours per week and a $21–$25 hourly wage.

Responsibilities cover application review, portal approvals, visa research, enrollment in CISI insurance, housing reports, and coordinating communications and

Qualifications

• Minimum of one year of professional experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management and project coordination abilities.
• High attention to detail in a fast-paced environment.
• Proficiency with Microsoft Office, Teams, SharePoint, OneDrive and Canva.

Responsibilities

• Review and audit participant applications and supporting documents for accuracy and completeness.
• Approve documentation in program portals and follow up with participants on missing information and deadlines.
• Collaborate with team members to resolve application-related issues.
• Research and document visa and entry requirements for program destinations.
• Review visa documentation, upload materials to portals, and communicate next steps to participants.
• Track application progress, identify delays, and escalate concerns as needed.
• Assist with participant insurance enrollment through CISI.
• Coordinate participant communications, welcome invites, pre-departure information, and flight itineraries.
• Support housing reports, database management, and participant portal updates.
• Create and update presentations, program documents, and communications materials.
• Participate in team meetings and prioritize assignments with the Internship Program Manager.

Skills

Written and verbal communication

Organizational skills

Time management

Project coordination

Attention to detail

Team collaboration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Teams

SharePoint

OneDrive

Canva

Job description

AIFS Abroad | Internship Programs AssistantLocation: Stamford, CT (Hybrid Preferred) or Remote (U.S.-Based)Department: Internship Programs TeamReports To: Internship Program ManagerEmployment Type: Temporary, Part-TimeAssignment Dates: January 11 – June 25, 2027 (subject to change)Schedule: Approximately 20 hours per week, with potential for additional hours based on project needsCompensation: $21–$25 per hourExpected Start Date: January 11, 2027About the OpportunityAIFS Abroad is seeking an organized, detail-oriented, and motivated Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis.Working with more than 500 affiliated colleges and universities, AIFS Abroad helps expand international education opportunities for students. In this role, you will support internship program operations, participant applications, visa and immigration documentation, and pre-departure communications.This is an excellent opportunity to gain hands-on experience in international education while collaborating with a team dedicated to supporting meaningful global learning experiences.Key ResponsibilitiesApplication and Program OperationsReview and audit participant applications and supporting documents for accuracy and completeness.Approve documentation in program portals and follow up with participants regarding missing information, corrections, and deadlines.Collaborate with team members to resolve application-related issues.Visa and Immigration SupportResearch and document visa and entry requirements for program destinations, including Australia, Berlin, France, Lisbon, Prague, Spain, and the United Kingdom.Review visa documentation, upload required materials to appropriate portals, and communicate next steps to participants.Track application progress, identify potential delays or processing issues, and escalate concerns as needed.Internship Program AdministrationAssist with participant insurance enrollment through Cultural Insurance Services International (CISI).Coordinate participant communications, including welcome follow-ups, pre-departure invitations, course information, and finalized flight itineraries.Support housing reports, database management, and participant portal updates.Create and update presentations, program documents, and communication materials.Participate in team meetings, provide updates, and collaborate on resolving program-related issues.Work closely with the Internship Program Manager to prioritize assignments and support additional projects as needed.Required QualificationsMinimum of one year of experience in a professional work environment.Strong written and verbal communication skills.Excellent organizational, time-management, and project coordination skills, with the ability to manage competing deadlines.Proficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, SharePoint, OneDrive, and Canva.Strong attention to detail, problem-solving abilities, and the ability to work effectively in a fast-paced team environment.Preferred QualificationsExperience studying, interning, living, or working abroad, preferably in an AIFS Abroad program destination.Experience working with databases or online application systems.Ability to identify opportunities for process improvement and operational efficiency.We Encourage You to ApplyWe recognize that there is no such thing as a “perfect” candidate and value the unique skills, experiences, and perspectives individuals bring to our team. We encourage you to apply even if your background does not align with every qualification listed.Recruitment ProcessApplications will be reviewed based on the qualifications and requirements of the position. Selected candidates will be contacted for an initial screening and may be invited to participate in additional interviews or assessments as needed.Successful candidates will receive an offer letter and participate in onboarding and training with their manager and team.How to ApplyInterested candidates must submit a resume and complete employment application through the AIFS careers portal. Only completed applications will be considered.Equal Opportunity Employer:AIFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected federal, state, or local laws. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.#AIFSCareers