Global Internship Programs Assistant (Remote/Hybrid)

American Institute For Foreign Study; Turn of River (CT); Hybrid; USD 29,000 - 34,000; Part time

Job summary

AIFS Abroad is seeking an organized Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis in Stamford, CT (hybrid) or US-based remote. The role includes processing applications, visa documentation, and pre-departure communications, with about 20 hours per week and a $21–$25 hourly wage.

Responsibilities cover application review, portal approvals, visa research, enrollment in CISI insurance, housing reports, and coordinating communications and

Qualifications

• Minimum of one year of professional experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management and project coordination abilities.
• High attention to detail in a fast-paced environment.
• Proficiency with Microsoft Office, Teams, SharePoint, OneDrive and Canva.

Responsibilities

• Review and audit participant applications and supporting documents for accuracy and completeness.
• Approve documentation in program portals and follow up with participants on missing information and deadlines.
• Collaborate with team members to resolve application-related issues.
• Research and document visa and entry requirements for program destinations.
• Review visa documentation, upload materials to portals, and communicate next steps to participants.
• Track application progress, identify delays, and escalate concerns as needed.
• Assist with participant insurance enrollment through CISI.
• Coordinate participant communications, welcome invites, pre-departure information, and flight itineraries.
• Support housing reports, database management, and participant portal updates.
• Create and update presentations, program documents, and communications materials.
• Participate in team meetings and prioritize assignments with the Internship Program Manager.

Skills

Written and verbal communication

Organizational skills

Time management

Project coordination

Attention to detail

Team collaboration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Teams

SharePoint

OneDrive

Canva

Job description

AIFS Abroad is seeking an organized Internship Programs Assistant to support its Internship Programs Team on a temporary, part-time basis in Stamford, CT (hybrid) or US-based remote. The role includes processing applications, visa documentation, and pre-departure communications, with about 20 hours per week and a $21–$25 hourly wage.

Responsibilities cover application review, portal approvals, visa research, enrollment in CISI insurance, housing reports, and coordinating communications and