International Purchasing Assistant

Escalon Services; Tampa (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Escalon Services in Tampa, FL, is seeking an International Purchasing Assistant to coordinate overseas orders and shipments. You will communicate with suppliers, track shipments, and ensure accurate documentation through the import process.

The ideal candidate is proactive, organized, and comfortable working in a fast-paced international environment, collaborating with sales, warehouse, and accounting teams.

Qualifications

• Previous experience in purchasing, procurement, logistics, or international imports is preferred.
• Strong written and verbal English communication skills.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple purchase orders, shipments, and deadlines simultaneously.
• Comfortable communicating with international suppliers and external partners.
• Proficiency in Microsoft Excel and Outlook.
• Experience with ERP, purchasing, or inventory management systems is a plus.
• Strong problem-solving skills and a proactive approach to learning and growth.

Responsibilities

• Prepare, process, and follow up on international purchase orders.
• Communicate with overseas suppliers about pricing, availability, and delivery.
• Monitor shipments and coordinate freight forwarders and customs brokers.
• Review and maintain purchasing, shipping, and import documentation.
• Track orders and delivery dates in company systems.
• Coordinate with Sales, Warehouse, and Accounting on inventory and status.
• Resolve purchasing discrepancies, delays, and issues.
• Maintain organized purchasing records and update internal teams.
• Support additional purchasing and logistics activities as needed.

Skills

English communication

Organizational skills

Multitasking

Problem solving

Proactive learning

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Job description

About The Opportunity

Our client is an established and growing leader in the natural stone, engineered surfaces, and building materials industry. Specializing in the international sourcing, importing, and distribution of premium granite, marble, quartzite, quartz, porcelain, and other architectural surfaces, the company serves customers throughout the residential and commercial construction and design markets.

Our client is an established and growing leader in the natural stone, engineered surfaces, and building materials industry. Specializing in the international sourcing, importing, and distribution of premium granite, marble, quartzite, quartz, porcelain, and other architectural surfaces, the company serves customers throughout the residential and commercial construction and design markets. With an established presence in Tampa, Orlando, Naples, and Michigan, the company is continuing its growth with an exciting new expansion into Sarasota, Florida. This expansion reflects its continued investment in new markets, broader product offerings, and strengthening its distribution network. As the business continues to grow, our client is seeking a highly organized and detail-oriented International Purchasing Assistant to join its Tampa-based team. This is an excellent opportunity for someone who enjoys working in a fast-paced, international business environment and wants to build a long-term career in purchasing, logistics, and global supply chain operations.

Position Overview

The International Purchasing Assistant will play an important role in supporting the company's international purchasing and supply chain operations. This position involves coordinating overseas purchase orders, tracking international shipments, communicating with suppliers and freight partners, and ensuring accurate documentation throughout the import process.

The ideal candidate is proactive, organized, comfortable managing multiple priorities, and capable of following orders from initial purchase through final delivery.

Key Responsibilities

• Prepare, process, and follow up on international purchase orders.
• Communicate with overseas suppliers regarding product pricing, availability, order confirmations, and delivery schedules.
• Monitor international shipments and coordinate with freight forwarders, shipping companies, and customs brokers.
• Review, organize, and maintain purchasing, shipping, and import documentation.
• Track purchase orders, shipment status, and estimated delivery dates, ensuring information is accurately maintained in company systems.
• Coordinate with Sales, Warehouse, and Accounting teams regarding incoming inventory, shipments, and order status.
• Assist in resolving purchasing discrepancies, invoice issues, shipping delays, and other order-related challenges.
• Maintain organized purchasing records and provide timely updates to internal teams.
• Support additional purchasing and logistics activities as business needs evolve.

Qualifications

• Previous experience in purchasing, procurement, logistics, supply chain, or international imports is preferred.
• Strong written and verbal English communication skills.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple purchase orders, shipments, and deadlines simultaneously.
• Comfortable communicating with international suppliers and external business partners.
• Proficiency in Microsoft Excel and Outlook.
• Experience working with ERP, purchasing, or inventory management systems is a plus.
• Strong problem-solving skills and the ability to work effectively across departments.
• A dependable, proactive approach with a willingness to learn and grow.

Why Join This Team?

• Growing Organization: Join an established business expanding into new markets, including its newest Sarasota location.
• International Exposure: Gain hands-on experience coordinating suppliers, shipments, and purchasing activities across global markets.
• Career Development: Build valuable experience in procurement, international logistics, and supply chain operations.
• Collaborative Environment: Work closely with purchasing, sales, warehouse, and accounting teams.
• Established Industry Presence: Be part of a company serving the growing construction, architecture, and interior design industries.

Schedule & Compensation

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Location: Tampa, Florida (On-Site)

Employment: Full-Time

Compensation: Competitive salary based on experience.