International Academic Programs Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 55,962 - 60,000; Full time

Job summary

The University of Pennsylvania's Wharton School seeks a Student Programs Specialist for the Lauder Institute. The role supports international studies courses, faculty, and data-driven program evaluation in a fast-paced academic setting.

You will assist in designing and improving academic operations, manage datasets, and coordinate thesis activities while ensuring alignment with institutional standards and strategic objectives. Evening and weekend events may be required.

Qualifications

• Bachelor's degree and 2-3 years of experience in an academic programming environment is required.
• Ability to manage multiple projects and timelines.
• Ability to handle sensitive, confidential, and challenging situations with tact and diplomacy.
• Attention to detail and interest in data/contact management.
• Strong client-focused orientation and ability to lead event planning, implementation, and debriefings.
• Availability to staff evening and weekend events as needed.
• Background in events and/or project management; Excellent written and oral communication and presentation skills.
• Ability to compose, proofread, format, and research copy and reports is essential.
• Ability to manage multiple work-streams simultaneously.
• High degree of competency with computer software programs including database management skills and Microsoft Office suite; capacity to learn new technologies.

Responsibilities

• Manage daily academic program operations, including course setup with learning management systems, supporting faculty with communication with students in coordination with faculty, and maintaining centralized repositories of syllabi and course materials.
• Manage and develop datasets related to enrollment, course utilization, and student pathways; generate reports to support program evaluation and decision-making.
• Coordinate thesis program activities, including tracking student progress, supporting milestone completion, and organizing related academic events.
• Support Associate Director in responding to inquiries and supporting academic processes and policies with faculty and students.
• Manage priorities, timelines, and deliverables in support of logistics of immersion programs and stakeholder communication, as needed
• Support cross-functional academic initiatives and ensure alignment with institutional standards and program requirements

Skills

Project management

Discretion

Attention to detail

Data management

Event planning

Client focus

Communication skills

Editing/writing

Multi-tasking

MS Office

Database management

Learning new technologies

Education

Bachelor's degree and 2-3 years of experience in an academic programming environment

Job description

The University of Pennsylvania's Wharton School seeks a Student Programs Specialist for the Lauder Institute. The role supports international studies courses, faculty, and data-driven program evaluation in a fast-paced academic setting.

You will assist in designing and improving academic operations, manage datasets, and coordinate thesis activities while ensuring alignment with institutional standards and strategic objectives. Evening and weekend events may be required.