Executive Education Program Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 69,371,803 - 77,710,416; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania's Wharton Executive Education seeks an Assistant Program Manager to organize materials, create program websites and e-notebooks for open enrollment and custom programs, and provide support for onsite and virtual sessions at the Steinberg Conference Center.

The role requires coordinating learner communications, arranging transportation, and producing group surveys and certificates, with flexibility for early mornings, late evenings, and weekends as needed.

Qualifications

• Bachelor's degree preferred with a minimum of 2-3 years' experience or an equivalent combination of experience and education; experience preferably coordinating training programs or special events in a corporate or university environment.
• Ability to work autonomously and in a team-based environment.
• Experience with public speaking a plus.
• Proficiency with Outlook, PowerPoint, Excel, Zoom, Teams and ability to easily adapt to new systems.
• Effective project management skills for management of ongoing multiple priorities.
• Ability to maintain composure, effectiveness, and a pleasant demeanor under pressure.
• Effective oral and written communications skills, to listen actively and explain information clearly.
• Ability to work weekends, early mornings, and evenings as needed and to serve as essential staff in emergencies.

Responsibilities

• Collaborate with program managers and program directors to organize program materials, create program websites, and provide support for onsite and virtual executive education programs, as assigned.
• Respond to learner requests in advance of program and throughout program week. Ongoing communication with program team to ensure accurate and timely learner communications.
• Input critical program details into various Exec Ed systems – Ben Buys, Enlight, Wharton Direct, Canvas, and other platforms as required to ensure seamless program experience.
• Create notebooks and e-notebooks, group surveys, and POs for program giveaways. Arrange transportation for offsite groups and special events.
• Review classroom setups to ensure all required standard and special-order items are in place to support the program. Review break-out rooms and case studies to ensure they are set up for learners. Create group lists for break-out activities.
• Other duties and responsibilities as assigned.

Skills

Autonomy

Public speaking

Project management

Weekend/odd hours flexibility

Teamwork

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Zoom

Teams

Job description

University of Pennsylvania's Wharton Executive Education seeks an Assistant Program Manager to organize materials, create program websites and e-notebooks for open enrollment and custom programs, and provide support for onsite and virtual sessions at the Steinberg Conference Center.

The role requires coordinating learner communications, arranging transportation, and producing group surveys and certificates, with flexibility for early mornings, late evenings, and weekends as needed.