INTERN SALES ADMINISTRATIVE OFFICER

Savencia Group; New York, Northern (NY, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Savencia Group is seeking a Corporate Sales Intern to support and enhance client-specific administrative processes in NYC. You will help with order processing, client service, and cross-functional coordination across Sales, Supply Chain, and Finance.

The role offers hands-on exposure to corporate gifting, client engagement, and reporting while developing commercial, operational, and analytical skills in a luxury retail context.

Qualifications

• Pursuing a bachelor’s or master’s in business, marketing, sales, supply chain, finance or related field.
• Curious, proactive, and eager to learn.
• Strong organizational skills with great attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working with Microsoft Office; Salesforce or an ERP system is a plus, but not required.
• Team player with a positive attitude and a solution-oriented mindset.
• Interest in luxury retail and corporate sales.

Responsibilities

• Support day-to-day operations of Corporate Sales and assist with order processing.
• Prepare quotations for corporate clients and manage orders from quotation to delivery.
• Respond to client inquiries via email and phone with the support of the team.
• Deliver an exceptional customer experience throughout the sales journey.
• Collaborate with Supply Chain, Production, and Sales to ensure smooth order execution.
• Assist with inventory planning and order forecasting for key corporate clients.
• Help monitor upcoming deliveries and replenishment needs.
• Learn invoicing processes for domestic and international clients.
• Support payment reconciliation and aging report follow-up with Accounting.
• Gain exposure to accounts receivable and collection processes.
• Maintain accurate client information in Salesforce and Gourmet, update sales trackers.
• Contribute to reporting and process improvement initiatives.
• Support corporate events, client activations, trade shows, and pop-up experiences.

Skills

Excellent communication

Organizational skills

Team player

Proactive attitude

Education

Bachelor's or Master's degree in Business, Marketing, Sales, Supply Chain, Finance, or related field

Tools

Salesforce

Gourmet

ERP system

Job description

Become an integral part of the Corporate Sales Department by supporting and enhancing client-specific administrative processes. The Corporate division is a key growth driver, representing 30% of US annual revenue and a strategic focus for the next 5 years. Management is investing in this team with new tools and resources to capture significant commercial opportunities.

You’ll be the backbone of the Corporate Sales team, ensuring smooth administrative operations, accurate order processing, and excellent client service. Your expertise in Salesforce, Gourmet, and the Corporate Catalog will help drive efficiency and support the division’s ambitious growth targets.

Responsibilities

Join our Corporate Sales team and gain hands-on experience in a fast-paced luxury retail environment. As a Corporate Sales Intern, you’ll work alongside experienced professionals and contribute to the day-to-day operations of our B2B business. This internship is a unique opportunity to develop commercial, operational, and analytical skills while gaining exposure to sales, client relationship management, supply chain coordination, and finance.

• CRM, ERP & Product Knowledge
  • Receive hands-on training on Salesforce (CRM), Gourmet (ERP), and our Corporate Product Cataloge
  • Learn how to create and manage client accounts, contacts, and sales opportunities
  • Assist with inventory checks, quote preparation, invoicing, and multi-address order processing
  • Develop a strong understanding of our corporate gifting assortment and business processes
• Corporate Client Support
  • Help prepare quotations for corporate clients.
  • Assist with order management from quotation to delivery.
  • Respond to client inquiries via email and phone with the support of the team.
  • Deliver an exceptional customer experience throughout the sales journey.
• Supply Chain Coordination
  • Collaborate with Supply Chain, Production, and Sales teams to ensure smooth order execution.
  • Assist with inventory planning and order forecasting for key corporate clients.
  • Help monitor upcoming deliveries and replenishment needs.
• Finance & Invoicing
  • Learn the invoicing process for domestic and international clients.
  • Support payment reconciliation and aging report follow-up alongside the Accounting team.
  • Gain exposure to accounts receivable and collection processes.
• Business Operations & Reporting
  • Maintain accurate client information in Salesforce and Gourmet.
  • Update sales trackers and monitor monthly performance.
  • Contribute to reporting and process improvement initiatives.
• Events & Client Engagement
  • Support corporate events, client activations, trade shows, and pop-up experiences.
  • Participate in client meetings when applicable.
  • Occasionally assist boutique teams during special events or peak business periods

WORK LOCATION : NYC

REPORTING & TEAM STRUCTURE

• Reports to: Head of Corporate Sales
• Key Contacts: Corporate Sales Specialist, Corporate Sales Teams in France, Japan, and Hong Kong

Qualifications

Currently pursuing a Bachelor’s or Master’s degree in Business, Marketing, Sales, Supply Chain, Finance, or a related field.
Curious, proactive, and eager to learn.
Strong organizational skills with great attention to detail.
Excellent written and verbal communication skills.
Comfortable working with Microsoft Office; experience with Salesforce or an ERP system is a plus, but not required.
Team player with a positive attitude and a solution-oriented mindset.
Interest in luxury retail and corporate sales.

About Us

Savencia is an international, family-based and independent food group infused with strong corporate values and a vocation: “Leading the way to better food”. With more than 26,000 employees in 38 countries, Savencia develops innovative products of high quality that are mainly commercialized in Retail and Food Service.

Groupe SAVENCIA is a major player in processing milk, international player in Premium Food Service, also presents in retailing and shops and specialized in sweet gastronomy / chocolate, charcuterie and seafood brands.

La Maison du Chocolat is a French luxury chocolate house founded in Paris in 1977 by master chocolatier Robert Linxe. Renowned for its exceptional craftsmanship and refined approach to chocolate, the brand is internationally recognized for its delicate ganaches, pralines, and elegant gift creations.

With boutiques in key cities including New York, La Maison du Chocolat embodies French savoir-faire, combining artisanal expertise, high-quality ingredients, and a constant pursuit of excellence to deliver an exceptional chocolate experience.

Job Info

• Job Identification 5947
• Job Category SALES
• Job Schedule Full time
• Locations 1018 Madison Ave., NEW YORK, 10075, US