Intermediate School Secretary: Admin Support & Scheduling

Yamhill Carlton School District; Oregon (WI, MN); On-site; USD 26,000 - 36,000; Full time

Job summary

Yamhill Carlton School District is seeking an Intermediate School Building Secretary to provide clerical and administrative support at the school site under the supervision of the principal and Lead Secretary.

The role handles notices, manages calendars for events, maintains records, processes purchase orders, assists visitors and answers inquiries, while safeguarding student and staff information.

Qualifications

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing school employees.
• Assists in planning and scheduling school events and maintaining calendars for events and student activities.
• Maintains documents, files and records for up-to-date reference and audit trail.
• Prepare purchase orders for submission to the district's accounting/finance office.
• Maintains inventories of supplies and materials for availability.
• Assist visitors to the office including students, parents and substitutes.
• Answers telephone calls and provides information and assistance.
• Distributes incoming mail; sends outgoing mail.
• Registers new students and enters data into the computer system regarding enrollment and student records.
• Responds to inquiries from students, parents and employees.

Skills

Communication

Cooperation

Time management

Problem solving

Confidentiality

Computer literacy

Data entry

Phone etiquette

Education

High school diploma

Shorthand skills desirable

Tools

Word

Excel

PowerPoint

Outlook

Internet

Email

Job description

Yamhill Carlton School District is seeking an Intermediate School Building Secretary to provide clerical and administrative support at the school site under the supervision of the principal and Lead Secretary.

The role handles notices, manages calendars for events, maintains records, processes purchase orders, assists visitors and answers inquiries, while safeguarding student and staff information.