Intermarket Coordinator | Admin Assistant

PeopleSpace - A Best In Class Haworth Partner; Cypress (CA); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid vacation

401(k) plan

Job summary

PeopleSpace - A Best In Class Haworth Partner in Cypress, CA is seeking an Intermarket Coordinator to manage multi-location furniture projects from quote to completion, serving as the main contact to meet client expectations, timelines, and budgets.

You will coordinate daily installation schedules, maintain electronic folders, prepare labor quotes, and ensure smooth workflow by collaborating with cross-functional teams and providing clear, consistent client updates.

Qualifications

• Industry knowledge is preferred but not required.
• Strong communication and cross-functional collaboration skills.
• Proactive self-starter with strong problem-solving skills.

Responsibilities

• Coordinate daily installation schedules.
• Maintain electronic job folders from start to finish.
• Prepare labor quotes and job packages.
• Prepare warehouse paperwork, including pull lists and receivers.
• Verify service requests against job package details.
• Schedule pre-install meetings to confirm scope and timelines.
• Review labor purchase orders and quotes for accuracy.
• Identify and resolve missing items before installation.
• Send daily post-installation reports.
• Send punch list notifications and return forms for disposition.
• Invoice and support collections as needed.
• Provide small labor quotes.
• Execute administrative responsibilities, including filing, document reproduction, spreadsheet preparation, telephone support, and delivery scheduling.

Skills

Strong communication

Cross-functional collaboration

Problem-solving

Proactive self-starter

Job description

Job Description

The Intermarket Coordinator manages multi-location furniture projects, serving as the main contact from quote through completion to help ensure projects meet client expectations, timelines, and budgets.

The Intermarket Coordinator manages multi-location furniture projects, serving as the main contact from quote through completion to help ensure projects meet client expectations, timelines, and budgets.

Responsibilities

• Coordinate daily installation schedules.
• Maintain electronic job folders from start to finish.
• Prepare labor quotes and job packages.
• Prepare warehouse paperwork, including pull lists and receivers.
• Verify service requests against job package details.
• Schedule pre-install meetings to confirm scope and timelines.
• Review labor purchase orders and quotes for accuracy.
• Identify and resolve missing items before installation.
• Send daily post-installation reports.
• Send punch list notifications and return forms for disposition.
• Invoice and support collections as needed.
• Provide small labor quotes.
• Execute administrative responsibilities, including filing, document reproduction, spreadsheet preparation, telephone support, and delivery scheduling.

Qualifications

• Industry knowledge is preferred but not required.
• Strong communication and cross-functional collaboration skills.
• Proactive self-starter with strong problem-solving skills.

Compensation And Benefits

Hourly position.

Competitive benefits package, including health, dental, and life insurance, paid vacation, and a 401(k) option.