Intermarket Coordinator | Admin Assistant

PeopleSpace; Cypress (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid vacation

401(k)

Job summary

PeopleSpace in Cypress, CA is seeking an Intermarket Coordinator / Admin Assistant to manage multi-location furniture projects from quote to completion, ensuring client timelines and budgets are met.

The role is full-time and on-site with an hourly wage of $28.00 to $32.00. A competitive benefits package includes health, dental and life insurance, paid vacation, and a 401(k) option.

Qualifications

• Experience in administrative support and scheduling.
• Ability to manage multiple tasks and stakeholders.
• Strong communication and coordination skills.

Responsibilities

• Maintain electronic job folders from start to finish.
• Prepare labor quotes and job packages.
• Prepare warehouse paperwork, including pull lists and receivers.
• Verify service requests against job package details.
• Schedule pre-install meetings to confirm scope and timelines.
• Review labor purchase orders and quotes for accuracy.
• Identify and resolve missing items before installation.
• Send daily post-installation reports.
• Send punch list notifications and return forms for disposition.
• Invoice and support collections as needed.
• Provide small labor quotes.
• Execute administrative responsibilities, including filing, document reproduction, spreadsheet preparation, telephone support, and delivery scheduling.

Skills

Strong communication

Cross-functional collaboration

Proactive problem-solving

Job description

Intermarket Coordinator | Admin Assistant

Full Time Cypress, CA, US

2 days ago Requisition ID: 1128

Salary Range: $28.00 To $32.00 Hourly

JobDescription:

The Intermarket Coordinator manages multi-location furniture projects, serving as the main contact from quote through completion to help ensure projects meet client expectations, timelines, and budgets.

Responsibilities:

• Maintain electronic job folders from start to finish.
• Prepare labor quotes and job packages.
• Prepare warehouse paperwork, including pull lists and receivers.
• Verify service requests against job package details.
• Schedule pre-install meetings to confirm scope and timelines.
• Review labor purchase orders and quotes for accuracy.
• Identify and resolve missing items before installation.
• Send daily post-installation reports.
• Send punch list notifications and return forms for disposition.
• Invoice and support collections as needed.
• Provide small labor quotes.
• Execute administrative responsibilities, including filing, document reproduction, spreadsheet preparation, telephone support, and delivery scheduling.

Qualifications:

• Industry knowledge is preferred but notrequired.
• Strong communication and cross-functional collaboration skills.
• Proactive self-starter with strong problem-solving skills.

Compensation and Benefits:

• Hourly position.
• Competitive benefits package, including health, dental, and life insurance, paid vacation, and a 401(k) option.