Interim Hospitality Coordinator

NFP Corp; Indianapolis (IN); On-site; USD 60,000 - 98,000; Full time

Benefits offered by this job

Base salary range disclosed

PTO & paid holidays

401(k) with match

Health & wellness programs

PeopleFirst culture

Job summary

NFP Corp is seeking an Interim Hospitality Coordinator in Indianapolis to ensure the smooth operation of our office environment. The role covers reception, kitchen, social hub, calendar coordination, mail, and general facilities support, with a focus on keeping spaces clean, organized, and welcoming.

You will manage meetings, coordinate monthly All Team Meetings, monitor emails, and communicate key events to the team.

Responsibilities

• Maintain the cleanliness and organization of conference rooms, ensuring chairs, whiteboards, coasters, snack trays, and fridges are in outstanding condition.
• Monitor emails to prioritize and address urgent communications.
• Review meeting room calendars to prepare for daily and weekly meetings.
• Communicate important events to the team, including birthdays, anniversaries, and new hires.
• Operate the dishwasher and keep the kitchen running efficiently; conduct regular checks for stains and items in the sink three times daily.
• Stock food and beverages and ensure snacks and drinks are available in the supply room.
• Sanitize high-touch items weekly, including fridge handles, jars, coffee machines, and water machines.
• Maintain awareness of fridge contents and dispose of expired items.
• Clean the microwave and keep the kitchen tidy and welcoming.
• Stock Nespresso pods and mugs in the Social Hub Coffee Bar to keep the area inviting.
• Keep the Indy Events Outlook Calendar up-to-date with events, holidays, and meetings for seamless coordination.
• Schedule and coordinate monthly All Team Meetings and manage logistics.
• Sort, coordinate, and distribute mail efficiently and accurately.
• Assist with bathroom cleanliness and supplies; support upkeep of office equipment; restock kitchen and snack supplies as needed.
• Provide scheduling support for meetings across teams.

Job description

Interim Hospitality Coordinator

Hospitality Coordinator Responsibilities

As the Interim Hospitality Coordinator, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will be varied, challenging, and rewarding, providing you with the chance to create a significant impact.

Reception

• Maintain the cleanliness and organization of conference rooms, ensuring chairs, whiteboards, coasters, snack trays, and fridges are in outstanding condition. For flawless whiteboards, use Lysol and towels.
• Monitor emails to prioritize and address urgent communications.
• Review meeting room calendars to prepare for daily and weekly meetings.
• Communicate important events to the team, including birthdays, anniversaries, and new hires.

Kitchen

• Operate the dishwasher as needed to keep the kitchen running efficiently.
• Conduct regular checks for stains and items in the sink three times daily: morning, after lunch, and afternoon.
• Stock food and beverages as needed, ensuring extra snacks and drinks are available in the supply room.
• Sanitize high-touch items weekly, including fridge handles, jars, coffee machines, and water machines.
• Maintain general awareness of the fridge contents and dispose of expired items.
• Clean the microwave as necessary.
• Ensure the kitchen area is tidy and welcoming.

Social Hub Coffee Bar

• Stock Nespresso pods and coffee mugs, ensuring the area remains clean and inviting.

NFP Indy Events Outlook Calendar

• Keep the Indy Calendar up-to-date with all events, holidays, and meetings to ensure seamless coordination.

Monthly Meetings with All Teams

• Schedule and coordinate monthly All Team Meetings, ensuring all logistics are flawlessly accomplished.

Mail

• Sort, coordinate, and distribute mail efficiently and accurately.

Other Duties

• Assist in maintaining bathroom cleanliness and supplies.
• Support the upkeep of office equipment such as printers.
• Keep common areas clean and organized, restocking kitchen and snack supplies as needed.
• Provide scheduling support for meetings across various teams.

What We Offer:
We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $60,000.00 - $98,000.00. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.