Interim Hospitality Coordinator

AON PLC; Indianapolis (IN); On-site; USD 60,000 - 98,000; Full time

Benefits offered by this job

PTO

Paid holidays

401(k) with match

Health & wellness programs

Employee discounts

Job summary

NFP Indy is seeking an Interim Hospitality Coordinator to ensure a smooth office operation. You will manage reception duties, kitchen tasks, the coffee bar, event calendars, and monthly all-team logistics to keep the office welcoming and efficient.

The role involves coordinating calendars, stocking supplies, and supporting scheduling across teams, with a focus on accuracy, cleanliness, and proactive communication within a collaborative environment.

Responsibilities

• Reception: maintain conference rooms, organize chairs and supplies, monitor calendars and emails, communicate events to teams.
• Kitchen: operate dishwasher, check sink for stains, stock snacks and beverages, sanitize high-touch items, keep fridge clean.
• Social Hub Coffee Bar: stock Nespresso pods and mugs, keep area inviting.
• NFP Indy Events Outlook Calendar: keep calendar up-to-date with events, holidays, and meetings.
• Monthly Meetings with All Teams: schedule and coordinate logistics for monthly meetings.
• Mail: sort, coordinate, and distribute mail accurately.
• Other Duties: assist bathroom upkeep, support office equipment, restock supplies, provide scheduling support across teams.

Job description

Posting Description

Interim Hospitality Coordinator

Hospitality Coordinator Responsibilities

As the Interim Hospitality Coordinator, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will be varied, challenging, and rewarding, providing you with the chance to create a significant impact.

Reception

• Maintain the cleanliness and organization of conference rooms, ensuring chairs, whiteboards, coasters, snack trays, and fridges are in outstanding condition. For flawless whiteboards, use Lysol and towels.
• Monitor emails to prioritize and address urgent communications.
• Review meeting room calendars to prepare for daily and weekly meetings.
• Communicate important events to the team, including birthdays, anniversaries, and new hires.

Kitchen

• Operate the dishwasher as needed to keep the kitchen running efficiently.
• Conduct regular checks for stains and items in the sink three times daily: morning, after lunch, and afternoon.
• Stock food and beverages as needed, ensuring extra snacks and drinks are available in the supply room.
• Sanitize high-touch items weekly, including fridge handles, jars, coffee machines, and water machines.
• Maintain general awareness of the fridge contents and dispose of expired items.
• Clean the microwave as necessary.
• Ensure the kitchen area is tidy and welcoming.

Social Hub Coffee Bar

• Stock Nespresso pods and coffee mugs, ensuring the area remains clean and inviting.

NFP Indy Events Outlook Calendar

• Keep the Indy Calendar up-to-date with all events, holidays, and meetings to ensure seamless coordination.

Monthly Meetings with All Teams

• Schedule and coordinate monthly All Team Meetings, ensuring all logistics are flawlessly accomplished.

Mail

• Sort, coordinate, and distribute mail efficiently and accurately.

Other Duties

• Assist in maintaining bathroom cleanliness and supplies.
• Support the upkeep of office equipment such as printers.
• Keep common areas clean and organized, restocking kitchen and snack supplies as needed.
• Provide scheduling support for meetings across various teams.

What We Offer:We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $60,000.00 - $98,000.00. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.