Interim Hospitality Coordinator

Aon; Indianapolis (IN); On-site; USD 60,000 - 98,000; Full time

Benefits offered by this job

PTO & paid holidays

401(k) with match

Health & wellness programs

Exclusive discount programs

Job summary

Aon is seeking an Interim Hospitality Coordinator to oversee office operations in Indianapolis. You will manage receptions, kitchen, social hub, events calendars, mail, and meeting logistics, ensuring a welcoming and efficient work environment.

The role includes coordinating monthly All Team meetings and keeping facilities tidy, with a competitive salary and benefits. This position offers strong opportunities to influence daily operations and collaborate across teams in a fast-paced corporate

Qualifications

• Experience coordinating office operations and events.
• Strong organizational and communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Maintain conference rooms and facilities to a high standard.
• Monitor emails and prioritize urgent communications.
• Coordinate monthly All Team Meetings and events calendar.
• Sort and distribute mail efficiently and accurately.
• Support kitchen and common areas, restocking supplies as needed.
• Provide scheduling support for meetings across teams.

Skills

Reception management

Event coordination

Facility upkeep

Office communications

Vendor coordination

Job description

Interim Hospitality Coordinator

As the Interim Hospitality Coordinator, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will be varied, challenging, and rewarding, providing you with the chance to create a significant impact.

Hospitality Coordinator Responsibilities

Reception

• Maintain the cleanliness and organization of conference rooms, ensuring chairs, whiteboards, coasters, snack trays, and fridges are in outstanding condition. For flawless whiteboards, use Lysol and towels.
• Monitor emails to prioritize and address urgent communications.
• Review meeting room calendars to prepare for daily and weekly meetings.
• Communicate important events to the team, including birthdays, anniversaries, and new hires.

Kitchen

• Operate the dishwasher as needed to keep the kitchen running efficiently.
• Conduct regular checks for stains and items in the sink three times daily: morning, after lunch, and afternoon.
• Stock food and beverages as needed, ensuring extra snacks and drinks are available in the supply room.
• Sanitize high-touch items weekly, including fridge handles, jars, coffee machines, and water machines.
• Maintain general awareness of the fridge contents and dispose of expired items.
• Clean the microwave as necessary.
• Ensure the kitchen area is tidy and welcoming.

Social Hub Coffee Bar

• Stock Nespresso pods and coffee mugs, ensuring the area remains clean and inviting.

NFP Indy Events Outlook Calendar

• Keep the Indy Calendar up-to-date with all events, holidays, and meetings to ensure seamless coordination.

Monthly Meetings with All Teams

• Schedule and coordinate monthly All Team Meetings, ensuring all logistics are flawlessly accomplished.

Mail

• Sort, coordinate, and distribute mail efficiently and accurately.

Other Duties

• Assist in maintaining bathroom cleanliness and supplies.
• Support the upkeep of office equipment such as printers.
• Keep common areas clean and organized, restocking kitchen and snack supplies as needed.
• Provide scheduling support for meetings across various teams.

What We Offer

We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $60,000.00 - $98,000.00. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.