Interim Executive Admin

Vaco LLC; Plano (TX); On-site; USD 39,000 - 58,000; Full time

Benefits offered by this job

Discretionary bonus

Medical, dental, vision benefits

401(k) retirement plan

Job summary

Vaco Atlanta is partnering with a Plano, TX client for a contract Executive Assistant role lasting 6–8 weeks. In-office obligations are required, and candidates must reside in the Plano area.

The role demands 5+ years of EA experience supporting SVP/C-Suite executives, exceptional calendar management, travel coordination, confidentiality, and polished communications. Proficiency in Microsoft Office, scheduling platforms, and AI tools is essential.

Qualifications

• Minimum 5+ years of executive assistant experience supporting SVP/C-Suite executives.
• Bachelor's degree preferred.
• Able to handle a fast-paced environment with other EAs.
• Strong calendar management and complex travel coordination.
• Maintain confidentiality and professionalism at all times.
• Willing to take on a variety of office duties outside typical EA tasks.
• Excellent verbal and written communication; proactive and detail-oriented.
• Proficient in Microsoft Office, scheduling platforms, expense management, and emerging AI tools.

Responsibilities

• Support executive leadership with calendar management and travel arrangements.
• Manage confidential correspondence and office operations.
• Collaborate with a team of EAs in a fast-paced environment.
• Handle varied administrative tasks to support efficiency and effectiveness.

Skills

5+ years EA experience

Calendar management

Travel arrangements

Confidentiality

Strong verbal & written communication

AI applications awareness

Education

Bachelor's degree preferred

Tools

Microsoft Office

Scheduling platforms

Expense management

Job description

Vaco Atlanta is working with an impressive client in Plano, TX in their search for an Executive Assistant to support executive leadership. This is a CONTRACT position, expected to last 6 - 8 weeks. Candidates to be considered must live in the Plano, TX area since in-office work will be required.

Job Requirements:

• MUST have 5+ years of EA experience supporting SVP-level or C-Suite executives.
• Bachelor's degree is preferred.
• Must be comfortable working in a fast-paced environment with a team of Executive Assistants.
• Must be skilled at heavy calendar management and complex travel arrangements.
• Must be polished, professional, and maintain confidentiality at all times.
• Must be willing to manage a variety of office responsibilities outside of typical EA duties.
• Must possess strong verbal & written communication skills to handle routine correspondence.
• The ability to anticipate needs and excellent attention to detail are expected.
• Excellent technical skills are REQUIRED, especially in all Microsoft Office applications, scheduling platforms, expense management, and emerging AI applications.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.