Interface Coordinator

Airswift; Spring (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Airswift is seeking an Interface Coordinator in Spring, Texas for a 12-month engagement. This role supports cross-functional coordination among project teams, consortium partners, and key stakeholders, focusing on coordination, correspondence management, workflow tracking, reporting support, dashboards, and onboarding secondees.

The position emphasizes process standardization, performance visibility, and continuous improvement within a complex multi-party project setting.

Qualifications

• Bachelor’s degree or equivalent relevant professional experience.
• Experience coordinating multiple concurrent requests, deadlines, and contributors in a dynamic environment.
• Experience consolidating inputs across functions to support reports, briefing materials, and communications.
• Experience tracking actions, commitments, correspondence, and workflow items through closure.
• Strong organizational skills with the ability to coordinate cross-functional requests and maintain workflow visibility.
• Strong written communication and document-development skills.
• Ability to consolidate complex inputs into clear, concise, and well-organized reports or briefing materials.
• Strong attention to detail.
• Ability to work across organizational boundaries and follow up respectfully and persistently with senior and technical contributors.
• Proficiency with Microsoft 365 applications, particularly Outlook, Teams, Excel, PowerPoint, Word, and SharePoint.
• Ability to support dashboard development, performance monitoring, and reporting data quality.

Responsibilities

• Coordinate cross-functional project teams and stakeholders.
• Manage correspondence, action tracking, and workflow items.
• Develop and maintain dashboards and reporting materials.
• Support onboarding of secondees and mobilization activities.
• Identify opportunities for process standardization and continuous improvement.
• Ensure data quality and reporting accuracy.

Skills

Project coordination

Stakeholder coordination

Written communication

Cross-functional collaboration

Attention to detail

Process improvement

Education

Bachelor’s degree or equivalent relevant professional experience

Tools

Outlook

Teams

Excel

PowerPoint

Word

SharePoint

Power BI

Airtable

Power Automate

Job description

Job Title: Interface Coordinator Duration: 12 months Schedule: 5/40 Location: Spring, Texas

This opportunity is based within a major energy project environment and will support cross-functional coordination between project teams, consortium partners, and key stakeholders. The role focuses on project coordination, correspondence management, workflow tracking, reporting support, dashboards, and secondee onboarding activities. This position offers the chance to contribute to process standardization, performance visibility, and continuous improvement within a complex multi-party project setting.

Requirements:

• Bachelor’s degree or equivalent relevant professional experience
• Demonstrated experience in project coordination, project administration, business operations, reporting, stakeholder coordination, or a comparable role
• Experience managing multiple concurrent requests, deadlines, and contributors in a dynamic environment
• Experience consolidating inputs across functions to support reports, briefing materials, and communications
• Experience tracking actions, commitments, correspondence, and workflow items through closure
• Strong organizational skills with the ability to coordinate cross-functional requests and maintain workflow visibility
• Strong written communication and document-development skills
• Ability to consolidate complex inputs into clear, concise, and well-organized reports or briefing materials
• Strong attention to detail
• Ability to work across organizational boundaries and follow up respectfully and persistently with senior and technical contributors
• Proficiency with Microsoft 365 applications, particularly Outlook, Teams, Excel, PowerPoint, Word, and SharePoint
• Ability to support dashboard development, performance monitoring, and reporting data quality

Preferred Qualifications:

• Experience supporting a major capital project, energy project, engineering organization, joint venture, consortium, or other complex multi-party environment
• Experience coordinating partner, customer, government, or external-stakeholder requests
• Experience with action tracking, commitment management, correspondence control, or resolution workflows
• Experience supporting onboarding, mobilization, or integration of contractor, partner, or secondee personnel
• Experience developing dashboards and management metrics
• Experience documenting and improving business processes
• Experience with Airtable, Power BI, Power Automate, Aconex, or similar tools
• Familiarity with document-control principles, approval workflows, records management, and auditability
• Experience working across international teams and time zones

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.