Intake & Scheduling Coordinator for ABA Services

Children's Specialized ABA; Princeton (NJ); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Up to 19 paid days off in your first

Comprehensive benefits including FREE

Free 50k life insurance policy.

Free Employee Assistance Program (EAP)

401(k) retirement savings plan

Company discount program – discounts

Job summary

Children’s Specialized ABA in New Jersey is seeking an Intake Coordinator to smoothly onboard patients into ABA services. You’ll manage intake calls, educate families, verify insurance, and coordinate schedules with clinical staff to support proper treatment plans.

This full-time, on-site role at our Princeton area center combines data entry in EHR, scheduling accuracy, and collaboration with RBTs and BCBA teams to ensure timely access to services.

Qualifications

• Bachelor's Degree from an accredited college or university.
• A passion for working with children with Autism Spectrum Disorder and their families.
• Detail-oriented and organized.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Previous experience with intake/care coordination.
• ABA experience is a plus!

Responsibilities

• Completing intake phone calls for new client referrals.
• Educating families about the services we provide.
• Verifying client insurance benefits to determine eligibility.
• Communicating with families their insurance benefits and financial obligations.
• Accurate data entry and communication recorded in EHR and other software.
• Updating client availability for therapy.
• Input, update, and exercise discretion to modify client schedules as needed.
• Exercise discretion to schedule clients appropriately, maximizing their authorization.
• Communicating all schedules changes with entire team including family, RBT, and BCBA.
• Use judgement in addressing concerns with filling schedules and any other client concerns.
• Inputting authorizations into EHR.
• Auditing all parts of EHR for accuracy and completeness.
• Evaluating staffing needs and communicating with team.
• Attending team meetings and communicating current needs.
• Identify scheduling and staffing adjustments necessary, and address accordingly based on client satisfaction feedback received.
• Use judgement in coordinating schedules of other professionals (SLP, OT, psychologist, social worker, etc.).
• Other duties as assigned

Skills

Bachelor's degree

Passion for autism

Detail-oriented

Verbal and written communication

MS Office proficiency

Intake/care coordination experience

ABA experience

Education

Bachelor's Degree

Tools

MS Office

Job description

Children’s Specialized ABA in New Jersey is seeking an Intake Coordinator to smoothly onboard patients into ABA services. You’ll manage intake calls, educate families, verify insurance, and coordinate schedules with clinical staff to support proper treatment plans.

This full-time, on-site role at our Princeton area center combines data entry in EHR, scheduling accuracy, and collaboration with RBTs and BCBA teams to ensure timely access to services.