Care Coordinator

Childrens Aba; Princeton (NJ); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Life insurance

EAP program

401(k) retirement

Employee discounts

Job summary

Children’s Specialized ABA in Princeton, NJ is seeking a Care Coordinator to support families and clinical staff by coordinating intake, scheduling, and case starts. This role bridges client and employee scheduling, ensuring accurate data in EHR and delivering outstanding customer service to families and staff.

This is a full-time, on-site position at our Princeton Center with core hours Monday through Friday 8:30am–5:00pm, serving families in the surrounding area and engaging in community

Qualifications

• High School diploma or GED required; higher education preferred.
• Excellent verbal and written communication skills.
• Experience in intake or care coordination or ABA/customer service is expected.

Responsibilities

• Reach out to families after assessment to confirm availability and discuss next steps, with regular check-ins.
• Contact RBTs/BTs after hire to discuss caseloads and expectations.
• Enter data accurately in EHR and other software; schedule start dates.
• Coordinate restaff dates with families; manage client and staff schedules in Central Reach.
• Conduct monthly check-ins and document conversations with families and RBTs.
• Audit EHR for accuracy and completeness; identify staffing adjustments as needed.
• Attend team meetings and support community outreach with daycare partners.

Skills

Intake coordination

Attention to detail

Communication skills

Customer service

Education

High School diploma or GED

Associate or Bachelor’s degree

Tools

Microsoft Office

Job description

Description

About Children’s Specialized ABA

Children’s Specialized ABA is part of the Children’s Specialized Hospital Autism Center of Excellence. We serve children with ASD by combining clinical innovation, whole-child care, and personalized therapy.

At Children’s Specialized ABA, we envision a future where every child diagnosed with autism has access to innovative and compassionate care, empowering them to thrive and reach their full potential. Our vision is built on four core values:

• Inclusivity: We celebrate the diversity within the Autism spectrum and are committed to creating an inclusive environment that respects and values each person’s individual strengths and differences.
• Innovation: We foster a culture of creativity and collaboration, exploring new ideas to develop personalized solutions that enhance quality of life for all children with Autism.
• Connection: We actively engage with the health systems and broader community to coordinate services and care for people with Autism.
• Quality and Safety: We invest in research and training to provide cutting-edge, effective, safe, and personalized services tailored to the unique needs of those we serve.

Join Us as a Care Coordinator

The Care Coordinator role assists families and staff with coordinating around their schedule and case starts. This role bridges the gap between client and employee scheduling/staffing and requires a strong commitment to delivering outstanding customer service to both families and staff. This role reports directly to the Assistant Regional Clinical Director.

What You'll Do:

• Reach out to families once their assessment is completed to confirm availability and discuss next steps in the process, including weekly check-ins, even with no new updates, to ensure that the family and staff know they are valued.
• Reach out to RBTs/BTs once they are hired to discuss caseloads and expectations.
• Accurate data entry and communication recorded in EHR and other software.
• Schedule start dates for families, coordinate closely with clinical team, families and employees.
• Coordinate restaff dates with families as needed.
• Manage client and staff schedules in Central Reach.
• Conduct monthly check-in with families and RBTs. Document conversations and do any follow ups needed.
• Issue corrective action as needed to RBTs for attendance, unconverted sessions notes, accurate data collection, etc. and document in Paylocity.
• Exercise discretion to schedule clients appropriately, maximizing their authorization.
• Audit all parts of EHR for accuracy and completeness.
• Evaluate staffing needs and communicate with team.
• Attend team meetings and communicate current needs.
• Identify scheduling and staffing adjustments necessary, and address accordingly based on client satisfaction feedback received.
• Engage in community outreach efforts, including building relationships with local daycares and other identified partners, to support continued growth.
• Other duties as assigned.

What You'll Need

• High School diploma or GED; higher education preferred (associate or bachelor’s degree).
• Detail-oriented and organized.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• 2 years experience with intake/care coordination OR 2 years in an ABA OR Customer Service role

Work Location & Hours:

This is a full time role that will be on-site in our Princeton Center, supporting families in the surrounding area. The core hours for this role are Monday-Friday 8:30am-5:00pm

Why Work With Children’s Specialized ABA?

We’re an amazing ABA provider! We take a whole-child, whole-caregiver approach. Our integrated model combines ABA therapy with speech, occupational therapy, and behavioral health support. You’ll be part of a deeply collaborative, mission-driven team.

Here’s what you can expect:

• Up to 19 paid days off in your first year (including PTO, sick time, and holidays); earned on an accrual basis, paid time off increases with tenure
• Comprehensive benefits including FREE medical (for employee, buy-up for dependent/partner coverage), voluntary dental, vision, short-term disability, critical illness coverage, and more!
• Free 50k life insurance policy.
• Free Employee Assistance Program (EAP).
• 401(k) retirement savings plan
• Company discount program – discounts of amusement parks, memberships, cruises, movie tickets, spas, sports ticks and more.

Compensation

The expected salary range for this role is $55,000.00 –$63,000.00 per year, and the position [is/is not] bonus eligible.

Final compensation will be based on a range of factors, such as your skills, education, experience, certifications, market conditions, and internal equity. All offers are made in alignment with applicable federal and state laws.

Children’s Specialized ABA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.?