Intake Coordinator (Remote - Home Care)

CareGivers America; United States; Remote; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with match

Paid Time Off

Holidays

Employee Discounts

Disability insurance

EAP

Job summary

Modivcare Personal Care Services is seeking an Intake Coordinator for private-pay home care, primarily remote from home. Opportunity to support clients from initial inquiry through successful start of care, with pay of $24.68-$26.50/hour depending on experience.

Responsibilities include handling inquiries, conducting intake conversations, educating clients on services and onboarding, coordinating assessments and caregiver matching, and maintaining accurate intake records throughout the process.

Qualifications

• 1+ years of direct home care intake or care coordination experience.
• Private-pay home care experience required.
• Scheduling and staffing including caregiver matching and start-of-care coordination.
• Experience providing high-touch service to clients and families.
• Bilingual English/Spanish strongly preferred.
• Strong communication, organization, and computer skills.

Responsibilities

• Manage new private-pay inquiries and referrals with prompt, high-touch support.
• Conduct intake conversations to understand care needs, schedules, location, and start dates.
• Educate clients on services, rates, and the private-pay onboarding process.
• Maintain follow-up with prospective clients to move inquiries toward onboarding.
• Coordinate assessments, documentation, caregiver matching, staffing, and start-of-care.
• Maintain intake records from inquiry to start of care.

Skills

Direct home care intake

Private-pay onboarding

Care coordination

Bilingual English/Spanish

Strong communication

Computer skills

Tools

HHAeXchange

Job description

Intake Coordinator - Private Pay Home Care

Pay: $24.68-$26.50/hour, depending on experience

Schedule: Monday-Friday, 8:30 AM-5:00 PM Eastern Time

Location: Fully Remote

Work from home while helping people access the care they need.

Modivcare Personal Care Services is seeking an Intake Coordinator with direct home care experience and a strong client-service mindset to support prospective private-pay clients and families from initial inquiry through successful start of care.

What You'll Do:

• Manage new private-pay inquiries and referrals, providing prompt, professional, and high-touch support to prospective clients and families.
• Conduct intake conversations to understand care needs, schedules, preferences, location, and desired start-of-care dates.
• Educate clients and families on home care services, rates, service expectations, and the private-pay onboarding process.
• Maintain consistent follow-up with prospective clients, answer questions, address barriers, and help move inquiries toward successful onboarding.
• Coordinate assessments, required documentation, caregiver matching, staffing, and start-of-care activities with internal teams.
• Maintain accurate intake records and track prospective clients from initial inquiry through successful start of care.

What You'll Need:

• 1+ years of direct home care experience in intake and/or care coordination required.
• Private-pay home care experience required.
• Home care scheduling and staffing, including caregiver matching, coverage needs, schedule changes, and start-of-care coordination required.
• Experience providing high-touch or white-glove service to clients and families.
• Experience with HHAeXchange, payer portals, or similar home care systems preferred.
• Bilingual English/Spanish strongly preferred.
• Strong communication, organization, follow-through, and computer skills.

What We Offer:

• Medical, Dental & Vision Insurance
• 401(k) with 6% company match
• Paid Time Off + 10 Paid Holidays
• Employee Assistance Program
• Employee Discounts
• Short- and Long-Term Disability and additional voluntary benefits

Our Mission:

To provide access to the care that matters for those who need it most.

Our Values:

Caring:

We care about what we do and who we do it for.

Collaborative:

We value the perspective and experience of all.

Dedicated:

We are committed to making a real-world impact.

Purposeful:

We know our work has meaning.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the job: Combination of office work and travel; frequent standing and walking; driving between locations; use of computers and mobile devices; occasional lifting up to 20 lbs.

Modivcare is committed to equal employment opportunity and is proud to be an equal opportunity workplace.