Intake Coordinator-Home Health

Talented Medical Solutions; Clearlake (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

On-site role in Clearlake

Competitive base salary

Job summary

Talented Medical Solutions is seeking an LVN Clinical Intake Coordinator for an in-office role in Clearlake, CA. You will handle home health referrals, schedule admissions, verify eligibility, and maintain HIPAA-compliant records. Growth opportunities and performance-based rewards are emphasized.

Expect a structured day shift (Mon–Fri, 8am–5pm) with on-site collaboration, training, and KPI reporting to support patient access and care coordination.

Qualifications

• Must have LVN certification and at least 1 year of experience in home health intake.
• Knowledge of HIPAA and regulatory compliance is required.
• Experience with EHR and data integrity best practices.

Responsibilities

• Coordinate intake of home health referrals and ensure timely processing.
• Prioritize referrals, manage pipelines, and forecast admissions.
• Verify patient eligibility and benefits for admissions.
• Maintain accurate patient records in the EHR and ensure data integrity.
• Communicate status with families, clinicians, and payers.

Skills

HIPAA compliance

Intake coordination

Data integrity

Forecast admissions

KPI reporting

Process improvement

Staff training

Communication

Scheduling

Education

LVN certification

Tools

EHR systems

Job description

In-Office | Clearlake, CA, United States

Day Shift 5 x 8s, M - F 8am to 5pm. Must have LVN certification. At least 1 year of experience. This will be a clinical intake coordinator for home health processing and scheduling referrals. No Call. A possible job title for this role could be LVN Clinical Intake Coordinator. Candidates must have their LVN.

The Opportunity

You’re the kind of person who is always looking to learn. You want to grow into something greater and you’re looking for an employer encourages and supports your professional development. Talented Medical Solutions promotes advancement and rewards our employees based on individual performance and merit. Sure you’ll have exposure to the team, but all of our people are accountable for their success. Competitive and focused, our team is on a mission to deliver excellence. We also know that this can only be accomplished by supporting our employee growth and development. By providing frequent feedback and consistently measuring progress, we’ve discovered the recipe for success that’s delivered year over year growth since our first year of business. This a culture of winning. At Talented Medical Solutions we breed winners.

Responsibilities

• Coordinate intake of home health referrals and ensure timely processing.
• Prioritize referrals, manage pipelines, and forecast potential admissions.
• Ensure compliance with HIPAA, policy, and regulatory requirements.
• Verify patient eligibility, benefits, and admission criteria with accuracy.
• Maintain accurate patient records in the EHR system and ensure data integrity.
• Communicate intake status and next steps with families, clinicians, and payers.
• Provide accurate KPI reporting on intake volumes, conversion rates, and timelines.
• Escalate high-risk cases to appropriate clinicians and leadership.
• Collaborate with operations to schedule staffing and resource allocation.
• Identify opportunities for process improvements to reduce delays.
• Support on-site team with training and onboarding of new intake staff.

Experience/Qualifications

• Strong knowledge of HIPAA, patient confidentiality, and regulatory compliance.
• Experience in intake coordination for home health or similar healthcare settings.
• Proficiency with EHR systems and data integrity best practices.
• Experience forecasting admissions and managing intake pipelines with KPIs.
• Ability to verify patient eligibility and benefits accurately for admissions.
• Excellent communication with families, clinicians, and payers; escalation protocols.
• Strong organizational skills with prioritization and scheduling for staffing.
• Process improvement mindset; identify delays and implement solutions.
• Capability to generate and analyze intake performance reports and dashboards.
• On-site training and onboarding support for new intake staff.

What's in it for you? (Salary, Commissions & Benefits)

• On-site position based in Clearlake, CA — enjoy a dedicated workplace and local team collaboration
• Competitive base salary as the core of your compensation package