Intake Coordinator

Wooded Glen Recovery Center; Henryville (IN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive salary

Job summary

Wooded Glen Recovery Center in Henryville, Indiana is seeking an Intake Coordinator to manage front desk impressions, handle calls, pre-registration, and coordinate admissions. You will verify insurance benefits and liaise with providers to ensure timely service delivery.

The role requires strong communication, assessment, and documentation skills, with a focus on delivering compassionate service to clients and families.

Qualifications

• High school diploma required; bachelor’s preferred.
• Experience in healthcare admissions or mental health settings is preferred.
• Strong interpersonal and interviewing skills; able to assess clients.

Responsibilities

• Conduct pre-admission assessments and intake.
• Coordinate with insurance providers for eligibility verification.
• Maintain documentation in the CRM for admissions activities.
• Arrange transportation and admissions scheduling.

Skills

Interpersonal skills

Telephone etiquette

Client assessment

Communication

Multitasking

Education

High School Diploma or equivalent

Bachelor’s Degree in social work, psychology, counseling, or related field

Tools

CRM software

Job description

Intake Coordinator | Wooded Glen Recovery Center | Henryville, Indiana

About the Job:

PURPOSE STATEMENT:

The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Conducts pre-admission assessments.
• Interviews client, family members and/or collateral sources to assure intake criteria are met. Reviews prospective admissions against approved admission criteria, policies, and procedures.
• Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals,
• Responds and reacts to the needs of referred clients.
• Assesses family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.
• Decides which Interventionist and facility to recommend, the dates, and the travel.
• Works closely with other department as well as external parties to ensure the timely admission of clients.
• Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system. Maintains all the documentation involved with the admissions process.
• Utilizes resources to ensure insurance verifications of benefits for all clients on all private insurance admissions.
• Screens calls from referrals and sets up transportation for admission.
• Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School Diploma or equivalent required. Bachelor’s Degree in social work, psychology, counseling, or other related field of study preferred.
• One or more years' experience in healthcare admissions preferred. Preferably in the mental health or substance use disorder field.
• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal and interviewing and assessment skills. Skill in telephone etiquette and paging procedures.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR certification and de-escalation training required (training available upon hire and offered by facility).
• First aid may be required based on state or facility requirements.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why Wooded Glen Recovery Center?

Wooded Glen Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

Wooded Glen Recovery Center is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.