Intake Coordinator

Transformation House; Coon Rapids (MN); On-site; USD 23,000 - 32,000; Full time

Job summary

Transformation House in Minnesota is seeking an Admissions Coordinator to lead new client admissions and build strong relationships with direct prospects and referring agencies. You will coordinate intake interviews, collect documentation, and submit files for review, while monitoring wait lists and census and performing data entry in the EMR.

The role requires knowledge of licensing statutes, DHS background checks, and basic computer skills, with duties spanning from information provision to

Qualifications

• 1+ year experience in a substance abuse facility.
• 2-3 years related experience required, or equivalent knowledge.
• Knowledge of Minnesota licensing acts and statutes.
• Willing to pass DHS Background Study.
• Basic computer skills and ability to use office equipment.

Responsibilities

• Provide information about programs and admissions to prospects and referrals.
• Establish and maintain relations with referring entities.
• Schedule and perform intake interviews.
• Submit intake files to review team for admission approval.
• Monitor wait list and census daily.
• Enter data into EMR (Procentive).
• Attend staff trainings and meetings.
• Other duties as assigned.

Skills

Client admissions coordination

Prospect relationship management

Administrative support

Data entry

Computer literacy

Education

Equivalent combination of education and experience

Tools

EMR Procentive

Job description

This position will coordinate new client admissions, establish and maintain relations with direct prospects and referring entities.

Essential Duties and Responsibilities

• Provide general information about the company's programs and admissions process to direct prospects and third party referring agencies.
• Establish and maintain business relations with referring entities
• Schedule and perform intake interview
• Collect prospects documentation necessary for the intake screening
• Submit to the review team prospect client’s file for intake screening (approval for admission).
• Schedule new client date of admission
• Submit notification of admission to funder within 24 hours of new client date of illness
• Monitor and manage wait list
• Perform necessary data entry into EMR (Procentive)
• Determine client financial responsibility and monitor funder’s change (each first of the month)
• Monitor daily census log
• Maintain up to date and monitor the intake progression spread sheet
• Attend staff in services and meetings
• Other duties as assigned.

Minimum Qualifications Knowledge Skills and Abilities

• Minimum 1-year experience in a substance abuse disorder facility and
• 2-3 years related experience required, or
• Any combination of education and experience that provides equivalent knowledge, skills and abilities.
• Must know and understand the implication of Minnesota statutes Chapter 245G, and Minnesota Statutes, chapter 245A (Human Services Licensing Act-HSLA), sections 260E (Maltreatment of Minors Act-MOMA), 626.557 (Vulnerable Act-VAA), and 626.5572 (VAA definitions).
• Must be willing to submit to and pass DHS Background Study.
• Must have basic computer skills and ability to use office equipment such as copier, scanner, and printer.