Insurance Defense Legal Assistant - Detail-Oriented On-Site

Naviga Recruiting & Executive Search; Tampa (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

HSA option

PTO + holidays

Birthday off

401(k) match

Job summary

Naviga Recruiting & Executive Search is seeking a highly organized Legal Assistant to support a civil defense legal team in Tampa. You will manage attorney calendars, schedule depositions and hearings, handle e-filings, and maintain client communications with insurance adjusters.

The role requires attention to detail, strong proofreading, and proficiency in MS Office and case management systems. This is a full-time on-site position in the Tampa area.

Qualifications

• High School Diploma or equivalent; post-secondary legal admin training preferred.
• Minimum of 3 years as a legal assistant, ideally in insurance defense or medical malpractice.
• Solid knowledge of court procedures and e-filing portals.
• Proficient in Microsoft Office Suite and legal case management systems.
• Familiarity with insurance client reporting and billing guidelines.

Responsibilities

• Schedule depositions, court hearings, mediations, and trial-related events.
• Maintain familiarity with case details, clients, judge preferences, and court rules.
• Proofread legal documents, pleadings, and correspondence with high precision.
• Perform e-filings with court portals and manage attorney calendars around deadlines.
• Process, organize, name, and calendar incoming mail and legal notices.
• Ensure adherence to client reporting guidelines and prompt invoice processing.
• Communicate professionally with clients, insurance adjusters, and court personnel.
• Utilize legal practice management and office software to maintain daily case efficiency.

Skills

Calendar management

Proofreading

Client communication

MS Office

E-filing portals

Legal terminology

Education

High School Diploma

Post-secondary legal admin training

Tools

Case management software

Court portals

Job description

Naviga Recruiting & Executive Search is seeking a highly organized Legal Assistant to support a civil defense legal team in Tampa. You will manage attorney calendars, schedule depositions and hearings, handle e-filings, and maintain client communications with insurance adjusters.

The role requires attention to detail, strong proofreading, and proficiency in MS Office and case management systems. This is a full-time on-site position in the Tampa area.