Legal Assistant / Secretary

Advatix LATAM; Tampa (FL); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) and profit sharing

Paid time off and holidays

Life insurance and disability coverage

Job summary

Advatix LATAM in Tampa, FL seeks a Legal Assistant/Secretary with at least 3 years of insurance defense experience in medical malpractice/healthcare defense to support a busy litigation team. The role includes calendar management, drafting and editing documents, billing, and file organization.

A high school diploma is required, with comprehensive benefits and growth opportunities. Base salary around $75,000 with room for bonuses and advancement.

Qualifications

• Minimum three years of prior Insurance Defense experience in medical malpractice/healthcare defense.
• Strong calendar management and document drafting/editing abilities.
• Experience with billing, e‑filing, and matter management systems.

Responsibilities

• Maintain attorney calendars, schedule deposits, meetings, hearings, and deadlines.
• Draft, proofread, redact, and edit documents and contracts for accuracy.
• Manage billing for assigned attorneys and ensure compliance with client guidelines.
• Handle invoices from vendors and manage matter-related updates.
• Submit new case assignments, perform conflict checks, and prepare files for closure.
• Answer calls and route inquiries to appropriate staff.
• Organize client materials and attorney work product.
• File court documents via Florida E-Filing Portal and related services.
• Use Case Glide, Acuity, and Legal Tracker for updates.
• Perform general administrative duties and expense reporting.

Skills

Attendance punctuality

Communication

Customer service

Dependability

Professionalism

Team work

Technical skills

Education

High school diploma

Job description

Job Title: Legal Assistant/Secretary

Job Location: Tampa, FL

Salary: $75k base salary plus bonuses and room for growth/advancement.

Must have: Insurance defense or medical malpractice defense.

About The Firm

We are an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 35 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

We are currently seeking a Legal Assistant with 3 years of prior Insurance Defense experience in the areas of medical malpractice and healthcare defense.

Primary Responsibilities

• Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedules appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys.
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format and content.
• Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensuring compliance with client billing guidelines.
• Handle incoming invoices from vendors, experts, and other third-parties for services rendered to the firm on behalf of our clients.
• Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and Prepare files for closure.
• Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
• Assist with the organization of client materials and attorney work product.
• Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
• Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.
• Efficiently and thoroughly understand how to use all necessary Firm software.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution.

Benefits

• Minimum of three - five years of experience required.
• We offer a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.

Equal Opportunity / Diversity Statement

We are committed to an inclusive workplace that does not discriminate against race,nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, orgender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOCEmployer.