Instructional Media Administrative Assistant

Georgia 4-H; Athens (GA); On-site; USD 41,000 - 42,000; Full time

Job summary

University of Georgia is seeking an Instructional Media Administrative Assistant to support the CTL South Instructional Plaza front desk, assist with equipment checkout, and aid recording studios. This full-time role requires coordinating daily operations, inventory, and reports in a busy university setting.

The position offers standard benefits and requires a high school diploma or equivalent. Expect a 40-hour work week, Mon-Fri, with a starting date in January 2027.

Qualifications

• Experience maintaining an inventory of supplies or equipment in a non-profit, higher education, or similar setting.
• Background as a media or library assistant, or in retail or cashiering.
• Familiarity with instructional media equipment and their maintenance.

Responsibilities

• Provide administrative support for the CTL South Instructional Plaza front desk and assist at the North Plaza as needed.
• Handle reservations, checkouts, deliveries, and routine daily operations.
• Support recording and editing studios; manage inventory and prepare reports.
• Include packaging, scheduling, and coordination of tasks with the supervisor.

Skills

Inventory management

Media equipment handling

Front desk operations

Trustworthy & responsible

Education

High school diploma or equivalent

Tools

Medianet

Job description

Posting Number:

S15936P

Working Title:

Instructional Media Administrative Assistant

Department:

VPI-Teaching & Learning Center

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 40 hours a week

Advertised Salary:

$41,000 - $42,000 + commesurate with education and experience

Posting Date:

10/14/2026

Open until filled:

Yes

Proposed Starting Date:

01/04/2027

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title:

Receptionist I

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent

Position Summary:

The Center for Teaching and Learning seeks an administrative associate for our Instructional Media sub unit, located at the South Instructional Plaza office. This position provides administrative support for the South Instructional Plaza front desk, assists with checkout and delivery of instructional media equipment, provides support for CTL’s recording and editing studios, duplication requests, assists coordinator with inventory, maintains appropriate records and prepares various reports.

Knowledge, Skills, Abilities and/or Competencies:

• Background maintaining an inventory of supplies or equipment in a non-profit, higher education, or similar setting
• Background as a media or library assistant, and/or in retail sales, cashiering, or similar role
• Expertise in the use and maintenance of instructional media equipment
• Trustworthy, reliable, and responsible in the use and maintenance of university property and assets

Physical Demands:

Sitting for long periods; lifting up to 25 pounds.
Driving to perform job related duties.

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

No

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Provide administrative support for the CTL South Instructional Plaza front desk, and serve as administrative backup for the North Instructional Plaza front desk as needed to ensure smooth operations for the Center. Greets center clients and guests, answers telephones, takes messages, and enters client requests on appropriate forms per established guidelines and procedures. Perform sales transactions in accordance with established procedures.

Percentage of time:

30

Duties/Responsibilities:

Ensure daily work orders are scheduled, packaged, and/or returned correctly and shelved. Ensure that reservations and requests are scheduled accurately and in a timely, efficient, and professional manner. Maintain a working knowledge of media and equipment checkout items in order to better serve clients (type of cables needed, remotes, connecting items together, identifying parts, etc.) Ensure that daily deliveries/pickups are packaged correctly and placed in their appropriate locations.

Percentage of time:

20

Duties/Responsibilities:

Provide administrative support for the One Button and Light Board Studios and help clients troubleshoot minor recording problems. Assist with setup of the video and audio editing studio when needed. Schedule walk-in requests on studio calendars.

Percentage of time:

15

Duties/Responsibilities:

Assist coordinator with inventory by ensuring all transactions are entered into reservation system software, Medianet, and checked in when returned. Report to supervisor of missing and/or damaged media or equipment in an efficient and timely manner. Complete a quarterly count of all blank media supplies and checkout equipment.

Percentage of time:

10

Duties/Responsibilities:

Assist coordinator with duplication/transfer requests by maintaining a working knowledge of the operations of the duplication system. Provide accurate duplication and labeling of media requests. Consult with leadership staff in the event that pricing, special requests and copyright issues arise.

Percentage of time:

10

Duties/Responsibilities:

Provide administrative and operational support for the Center’s educational development activities and related initiatives. Responsibilities may include preparing and accurately transcribing educational and programmatic materials; supporting the management of the Center’s integrated library system, including patron records, cataloging and processing materials, and circulation workflows; and providing other administrative assistance to educational development personnel as needed.

Percentage of time:

10

Duties/Responsibilities:

Other duties as assigned.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Christopher Bartus

Recruitment Contact Email:

[e-mail]