Instructional Assistant/Receptionist

Alabama State Department of Education; Sylacauga (AL); On-site; USD 22,000 - 26,000; Full time

Job summary

Sylacauga City Schools in Alabama is seeking a Receptionist to greet visitors, route calls, and support daily office operations.

The role requires clerical experience, strong communication and typing skills, and the ability to work with students, staff, and the public during a 9-month school year.

Responsibilities include handling attendance, assisting substitute teachers, managing mail, and maintaining office equipment.

Qualifications

• Clerical experience required.
• Strong communication, public relations and organizational skills.
• Excellent typing skills and computer literacy.

Responsibilities

• Greet visitors, determine their needs, and direct them to the proper personnel.
• Receive and route all incoming calls, deliver messages, and follow through with requests.
• Assist in student medication and first aid as needed when nurse is unavailable.
• Receive and sort daily mail.
• Maintain an orderly office and reception area.
• Maintain office and teacher workroom equipment (copy machines, etc.).
• Maintain supplies to ensure smooth operation of the office.
• Work well with school personnel, substitute teachers, non-certificated personnel and the public.
• Handle student tardies and students checking in/out.
• Assist in daily attendance and attendance records.
• Supervise student office assistants.
• Update student demographic information (address, phones, emergency contacts).
• Assist substitute teachers in the absence of the regular teacher.
• Assist in the office as needed.
• Perform other duties as requested by the Principal.

Skills

Clerical experience

Strong communication

Public relations

Excellent typing

Computer literacy

Job description

(5-08)

SYLACAUGA CITY SCHOOLS

Position Description

Title: Receptionist

Reports to: Principal

Duties and Responsibilities:

1. Shall greet visitors, determine their needs, and direct them to the proper personnel.

2. Shall perform all duties as a receptionist: receives and routes all incoming calls, delivers all messages, and follows through with all requests.

3. Shall assist in student medication and first aid, according to school policies, when the nurse is not available.

4. Shall receive and sort daily mail.

5. Shall maintain an orderly office and reception area.

6. Shall maintain office and teacher workroom equipment (copy machines, etc.).

7. Shall maintain appropriate supplies to ensure the smooth operation of the office.

8. Shall have the ability to work well with school personnel, substitute teachers, all non-certificated personnel and the general public.

9. Shall handle student tardies as well as students checking in and out.

10. Shall assist in the daily attendance of students and maintenance of attendance records.

11. Shall assist in supervising student office assistants.

12. Shall update student demographic information (change of address, phone numbers, emergency contacts).

13. Assist any substitute teacher assigned in the absence of the regular teacher.

14. Assist in the office as needed.

15. Shall perform other related duties as requested by the Principal.

Qualifications: Clerical experience

Strong communication, public relations and organizational skills

Excellent typing skills and computer literacy

Work Year: 9 months