Instructional Assistant -Attendance

Northwest Allen County Schools; United States; On-site; USD 24,000 - 30,000; Part time

Job summary

Northwest Allen County Schools is seeking an Attendance Instructional Assistant for Willow Creek Middle School. The role supports accurate attendance records, communicates with families, and backs up the Main Office Secretary to keep front desk operations smooth for the 2026-2027 school year.

Responsibilities include processing absences, coordinating sign-in/out, and ensuring compliance with state mandates and district policies while maintaining confidentiality and professionalism in a busy

Qualifications

• High school diploma or equivalent.
• Strong organizational and recordkeeping skills.
• Effective written and verbal communication skills.
• Ability to handle confidential information appropriately.
• Proficiency with basic office software and student information systems.

Responsibilities

• Maintain accurate daily student attendance records using the district's student information system.
• Process and verify absences, tardies, and early dismissals.
• Communicate with families regarding student absences via calls, emails, and notices.
• Monitor attendance trends and report concerns to administration and guidance staff.
• Assist in implementing attendance procedures aligned with state mandates and district policies.
• Prepare and maintain attendance documentation for audits and state submissions.
• Receive and document parent/guardian communications related to attendance.
• Manage student sign-in and sign-out procedures.
• Maintain confidentiality of student records and family information.
• Serve as backup for the Main Office Secretary and assist front desk operations.

Skills

Organizational skills

Verbal communication

Written communication

Confidentiality

Multitasking

Education

High school diploma or equivalent

Tools

Student Information System

Job description

• Position Type:
  School Support Staff/ Instructional Assistant
  
• Date Posted:
  8/11/2026
  
• Location:
  Willow Creek Middle School
  

Job Title:Attendance Instructional Assistant
Location:Willow Creek Middle School
School Year:2026-2027
Position Type:6 hours per day, 5 days per week
Reports To:Building Principal

Position Summary

The Attendance Instructional Assistant supports Willow Creek Middle School by maintaining accurate student attendance records and ensuring timely communication with families and staff. This position plays a key role in monitoring attendance in compliance with state mandates and district policies. The Attendance Instructional Assistant also serves as the backup to the Main Office Secretary and assists with front office operations as needed to ensure smooth daily functioning.

Primary Responsibilities

• Maintain accurate daily student attendance records using the district's student information system
• Process and verify absences, tardies, and early dismissals
• Communicate with families regarding student absences through phone calls, emails, and written notices
• Monitor attendance trends and report concerns to administration and guidance staff
• Assist in implementing attendance procedures aligned with state mandates and district policies
• Prepare and maintain attendance documentation for audits, reports, and state submissions
• Receive and document parent/guardian communications related to attendance
• Manage student sign-in and sign-out procedures
• Maintain strict confidentiality of student records and family information

Front Office Support / Backup Secretary Duties

• Serve as backup for the Main Office Secretary when needed
• Assist with front desk coverage, including greeting visitors and answering phones
• Route calls and visitors appropriately
• Support student services and main office workflows during peak times or staff absences
• Assist with general clerical tasks such as filing, copying, data entry, and document preparation

Qualifications

• High school diploma or equivalent required
• Strong organizational and recordkeeping skills
• High attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to handle confidential information appropriately
• Proficiency with basic office software and student information systems (or ability to learn quickly)
• Ability to manage multiple responsibilities in a fast-paced environment

Skills & Attributes

• Strong communication and interpersonal skills with students, families, and staff
• Excellent people skills and customer-service mindset
• High level of attention to detail and accuracy
• Dependable and punctual
• Professional and student-centered in approach
• Flexible and adaptable
• Collaborative team member
• Strong problem-solving and multitasking abilities