Attendance Clerk

Sylvania; Amarillo, Northern (TX, KY); Hybrid; USD 32,000 - 52,000; Full time

Job summary

Sylvania in Amarillo, Texas, is seeking an Attendance Clerk to support the administration with accurate attendance records in line with state requirements. You will handle calls, issue tardy passes, and prepare attendance reports for the Central Office while maintaining strict confidentiality and professional conduct.

The role requires a High School diploma, proficient typing and computer skills, and strong organizational and communication abilities to interact with staff, parents, and students

Qualifications

• High School diploma or equivalency is required.
• Strong typing and clerical skills with attention to detail.
• Ability to use computer software to create spreadsheets, databases and word processing documents.

Responsibilities

• Answer incoming calls regarding student absences, doctor appointments, tardies, and take accurate phone messages.
• Prepare tardy passes for students.
• Record attendance each class period and account for every absence using absence codes.
• Prepare attendance report for Central Office.
• Apprise administrative staff of student attendance concerns.
• Prepare reports, memorandums, letters to parents, and other office correspondence as it relates to absences and/or school functions.
• Communicate with parents regarding absences.
• Provides attendance information for attendance committee and administration for court filing and appearances.
• Mantains confidentiality of information.
• Represents school in positive, professional way.
• Maintains sincere, friendly attitude toward visitors and patrons.
• Performs other duties as assigned.

Skills

Typing proficiency

Computer skills

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Spreadsheet software

Database skills

Word processing

Education

High school diploma

Tools

Microsoft Office

Job description

Primary Purpose

Assist administration in maintaining accurate attendance records in compliance with state requirements and keeping administration apprised of attendance concerns.

Education/Certification

• High School diploma or equivalency

Special Knowledge/Skills

• Proficient typing, computer, file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing

Major Responsibilities and Duties

1. Answer incoming calls regarding student absences, doctor appointments, tardies, and take accurate phone messages.
2. Prepare tardy passes for students.
3. Record attendance each class period and account for every absence using absence codes.
4. Prepare attendance report for Central Office.
5. Apprise administrative staff of student attendance concerns.
6. Prepare reports, memorandums, letters to parents, and other office correspondence as it relates to absences and/or school functions.
7. Communicate with parents regarding absences.
8. Provides attendance information for attendance committee and administration for court filing and appearances.
9. Maintains confidentiality of information.
10. Exemplifies high standards of ethical conduct according to District Policy.
11. Represents school in positive, professional way.
12. Maintains sincere, friendly attitude toward visitors and patrons.
13. Performs other duties as assigned.

Supervisory Responsibilities

• Supervises work of student office aides

Mental Demands/Physical Demands/Environmental Factors

• Work with frequent interruptions.
• Need to maintain control in stressful situations.
• Requires prolonged use of telephones and computers.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.