Installed Sales Admin & Billing Specialist

Carter Lumber Company; Chesapeake, Northern (VA, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Disability insurance

Life insurance

AD&D

401(k) match

Vacation time

Paid holidays

Vendor incentives

Growth opportunities

Military encouraged

Job summary

Carter Lumber Company's Kempsville Building Materials Installed Sales Team in Chesapeake, VA seeks an Administrative Assistant focused on billing and financial workflows for installed jobs. You will handle invoicing, scheduling, and documentation, ensuring accuracy and timely payments while coordinating with field staff.

The ideal candidate has experience in bookkeeping or billing, proficient in Microsoft Office, and a proactive, detail-oriented mindset.

Qualifications

• Experience with bookkeeping or billing is helpful, as well as a background in building materials.
• Attention to detail and accuracy are a must
• Ability to prioritize responsibilities to meet deadlines
• Self-starter
• Effective communication skills
• Ability to analyze problems and provide resolutions
• Experience with Microsoft Office including Outlook, Word, and Excel

Responsibilities

• Provide sales and administrative support to the Installed Sales team.
• Maintain the Installed Sales schedule by ensuring timely material deliveries and communicating with Field Supervisors on job status.
• Manage the flow of paperwork using Workflow, perform billing tasks, invoice materials, maintain an information database, and create service requests in the POS system.
• Verify insurances and monitor expirations, processing pay requests and sending necessary compliance paperwork to subcontractors.

Skills

Bookkeeping

Billing

Attention to detail

Prioritization

Self-starter

Communication

Problem solving

MS Office

Tools

Workflow

POS system

Excel

Outlook

Word

Job description

Carter Lumber Company's Kempsville Building Materials Installed Sales Team in Chesapeake, VA seeks an Administrative Assistant focused on billing and financial workflows for installed jobs. You will handle invoicing, scheduling, and documentation, ensuring accuracy and timely payments while coordinating with field staff.

The ideal candidate has experience in bookkeeping or billing, proficient in Microsoft Office, and a proactive, detail-oriented mindset.