Installed Sales Admin & Billing Specialist

Clumber; Chesapeake (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, Dental, Vision

Disability insurance

Life insurance

AD&D

401(k)

Paid vacation & holidays

Vendor incentives

Room for growth

Military encouraged to apply

Job summary

Kempsville Building Materials, a division of Carter Lumber, seeks an Administrative Assistant to support the Installed Sales team in Chesapeake, VA. The role focuses on billing, scheduling, and administrative workflows essential to project delivery.

The successful candidate will manage invoicing, maintain records, and assist with insurance verifications while coordinating with field supervisors and subcontractors. This is a full-time on-site position with growth opportunities.

Qualifications

• Experience with bookkeeping or billing is helpful.
• Background in building materials is helpful.
• Attention to detail and accuracy are essential.
• Ability to prioritize responsibilities to meet deadlines.
• Self-starter with proactive approach.
• Effective communication skills are required.
• Ability to analyze problems and provide resolutions.
• Proficient with Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide sales and administrative support to the Installed Sales team.
• Maintain the Installed Sales schedule, ensuring timely material deliveries and communication with Field Supervisors on job status.
• Manage paperwork flow using Workflow and create service requests in the POS system.
• Perform billing tasks and invoice materials; maintain information databases.
• Verify insurances, monitor expirations, and process pay requests for sub-contractors.

Skills

Billing experience/bookkeeping

Attention to detail

Prioritization

Self-starter

Effective communication

Problem solving

Building materials knowledge

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Kempsville Building Materials, a division of Carter Lumber, seeks an Administrative Assistant to support the Installed Sales team in Chesapeake, VA. The role focuses on billing, scheduling, and administrative workflows essential to project delivery.

The successful candidate will manage invoicing, maintain records, and assist with insurance verifications while coordinating with field supervisors and subcontractors. This is a full-time on-site position with growth opportunities.