Installed Sales Admin & Billing Specialist

Carter Lumber; Chesapeake (VA); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Health, Dental, Vision plans

Short & Long-Term Disability

Company-paid life insurance & AD&D

Supplemental life insurance

Company-match 401(k)

Vacation & holidays

Vendor incentives

Growth opportunities

Military encouraged to apply

Job summary

Carter Lumber is seeking an Administrative Assistant to support the Installed Sales team in Chesapeake, VA, handling billing and financial aspects of installed jobs. You will maintain schedules, communicate with field supervisors, and manage paperwork flow and invoicing.

The role emphasizes accuracy, attention to detail, and strong communication with contractors and customers. Full-time position in a materials-focused environment with room for growth.

Qualifications

• Experience with bookkeeping or billing is helpful, as well as a background in building materials.
• Attention to detail and accuracy are a must.
• Ability to prioritize responsibilities to meet deadlines.
• Self-starter with proactive work style.
• Effective communication skills with clients and team.
• Ability to analyze problems and provide resolutions.
• Experience with Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide sales and administrative support to the Installed Sales team.
• Maintain the Installed Sales schedule and ensure timely material deliveries.
• Communicate with Field Supervisors on job status.
• Manage paperwork flow, perform billing, and invoice materials.
• Maintain information databases and create service requests in the POS system.
• Verify insurances and monitor expirations; process pay requests and comply paperwork for subcontractors.

Skills

Bookkeeping/Billing

Attention to detail

Prioritization

Self-starter

Communication skills

Problem solving

Microsoft Office (Outlook, Word, Excel

Tools

Microsoft Office Suite

Job description

Carter Lumber is seeking an Administrative Assistant to support the Installed Sales team in Chesapeake, VA, handling billing and financial aspects of installed jobs. You will maintain schedules, communicate with field supervisors, and manage paperwork flow and invoicing.

The role emphasizes accuracy, attention to detail, and strong communication with contractors and customers. Full-time position in a materials-focused environment with room for growth.