Installation Admin Coordinator - Growth, Benefits & Impact

Moore Mechanical; Traverse City (MI); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

401(k) match

PTO

Health Savings Account

Ongoing Training

Referral program

Promote-from-within

Open door leadership

Job summary

Moore Mechanical in Traverse City, MI is seeking a highly organized Installation Administrative Coordinator to support our Commercial and Residential Install Department. You will manage documentation, coordinate administrative processes, support project teams, and help move projects from sales handoff through closeout.

This fast-paced role requires initiative, strong attention to detail, and the ability to work with Project Managers, Field Leadership, and Sales.

Qualifications

• Experience in administrative coordination, construction administration, or project support.
• Proficiency with Microsoft Office and digital document management.
• Experience with ServiceTitan preferred.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Manage and organize ServiceTitan project information and workflows.
• Maintain TEAMS folder structure and project documentation.
• Ensure all documents are accurate, complete, and stored.
• Assist with project closeout documentation, warranties, and manuals.
• Support sales handoff and internal project coordination.
• Order inspections and pull permits for residential and commercial projects.
• Assist PMs and Purchasing with invoices, POs, reconciliations, and billing.
• Process change orders and help track projects.
• Prepare and print drawings and project materials for field teams.
• Create and maintain project books including safety information and approved submittals.
• Record warranty work and call-backs; track payroll updates in ServiceTitan.
• Create daily work orders and support scheduling coordination.
• Assist HR with safety documentation and jobsite requirements.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Problem solving

Initiative

ServiceTitan experience

Microsoft Office

Job description

Moore Mechanical in Traverse City, MI is seeking a highly organized Installation Administrative Coordinator to support our Commercial and Residential Install Department. You will manage documentation, coordinate administrative processes, support project teams, and help move projects from sales handoff through closeout.

This fast-paced role requires initiative, strong attention to detail, and the ability to work with Project Managers, Field Leadership, and Sales.