Inspections & Billing Administrator

Allied Fire Protection; Carrollton (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Allied Fire Protection in Carrollton, TX is seeking an Inspections Administrator to handle clerical duties in a fast-paced construction service environment. You will set up jobs in Service Trade, manage billing and POs, and assist with account coordination and reporting.

The role requires strong attention to detail, good communication, and proficiency with Sage, Service Trade, and Microsoft Office. A high school diploma is required, a bachelor’s degree is preferred, and prior purchasing/P.O.

Qualifications

• High school diploma is required.
• Bachelor’s Degree is preferred.
• Customer service experience preferred.
• Purchasing and Purchase Order experience.
• Familiar with AIA construction billing.

Responsibilities

• Set up jobs in Service Trade.
• Coordinate National Accounts for service customers with billing support.
• Monitor credit approvals and payment history in Sage/Service Trade.
• Create electronic and hard folders.
• Process reminders monthly.
• Prepare contracts before sending to contract admin.
• Issue POs and enter PO receipts.
• Request missing invoices and packing slips from vendors.
• Invoice jobs in Sage/Service Trade and send to customers.
• Backflow reporting to cities; license maintenance.
• Handle customer service issues on invoices.
• Update billing notes weekly.
• Run monthly/weekly reports for managers and meetings.
• Review liens/notices with Managers; ensure owner data in CE.

Skills

Customer Service

Purchasing

AIA Billing

Office Software

Attention to Detail

Record Keeping

Communication Skills

Multitasking

Education

High School Diploma

Bachelor's Degree Preferred

Tools

Sage

Service Trade

Microsoft Office

Job description

Allied Fire Protection in Carrollton, TX is seeking an Inspections Administrator to handle clerical duties in a fast-paced construction service environment. You will set up jobs in Service Trade, manage billing and POs, and assist with account coordination and reporting.

The role requires strong attention to detail, good communication, and proficiency with Sage, Service Trade, and Microsoft Office. A high school diploma is required, a bachelor’s degree is preferred, and prior purchasing/P.O.