Inspections Administrator – Tacoma

PATRIOT FIRE PROTECTION INC; Tacoma (WA); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Collaborative Environment

Growth Opportunities

Impactful Work

Job summary

PATRIOT FIRE PROTECTION INC in Tacoma, WA, seeks an Inspections Admin to support our growing Inspections team. The ideal candidate will have at least 3 years of administrative experience, proficiency in Microsoft Office and Google Suite, and an eye for detail. Responsibilities include managing service calls, organizing data, and facilitating communication among team members and clients. We offer a collaborative environment, growth opportunities, and a salary range of $42,000 to $58,000 per year with potential bonuses.

Qualifications

• 3+ years of office administration, coordination, or dispatch experience.
• 2+ years of experience in the construction or fire/life/safety industry preferred.
• Strong follow-up skills and a keen eye for detail.
• Affinity for developing, maintaining, and repeating standardized processes.

Responsibilities

• Field incoming service calls and manage emails, work orders, and reports.
• Verify information accuracy and ensure completeness in all deliverables.
• Serve as the communication hub between personnel, customers, and agencies.
• Organize and manage data in spreadsheets and other software solutions.
• Work closely with managers and team members to improve process efficiency.

Skills

Customer service skills

Attention to detail

Proficiency with Microsoft Suite

Proficiency with Google Suite

Critical thinking skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Google Sheets

Job description

Why You’ll Love This Role

Our Inspections team is the nucleus of one of our fastest growing organizations. This critical position maintains and elevates systems of organization, schedules complex and time‑sensitive projects, and ensures smooth and efficient operations. You’ll have the opportunity to interact with a wide range of times, identify areas for improvement and become an expert in how we manage this ever‑changing world. If you find joy in the details and satisfaction in creating order from chaos, this may be your perfect career launchpad!

What You’ll Do

• Communication: Lean on your customer service skills as you field incoming service calls, and use your writing prowess to prepare and manage emails, work orders, reports, and other correspondence.
• Detail Guru: Rely on your natural inclination to spot inconsistencies, verify information accuracy, and ensure completeness in all deliverables.
• Liaison: Serve as the communication hub between field personnel, customers, and government agencies.
• Problem Solve: Use critical thinking skills to problem solve with different levels of information available.
• Data Management: Organize and manage data in spreadsheets and other software solutions.
• Collaboration: Work closely with managers and team members to oversee daily operations and continually seek ways to improve process efficiency.
• Professional Growth: Embrace opportunities to learn, grow, and take on additional responsibilities.

What We’re Looking For

• Experience: 3+ years of office administration, coordination, or dispatch experience
• Industry: 2+ years of experience in the construction industry or fire/life/safety industry is preferred but not required.
• Education: High School Diploma or GED.
• Skills: Proficiency with Microsoft Suite (particularly Excel) and Google Suite (particularly GSheets).
• Attention to Detail: Strong follow‑up skills and a keen eye for detail
• Process‑driven: Affinity for developing, maintaining and repeating standardized and multi‑step processes
• Team‑Minded: Bring an infectious positive energy that ignites team spirit and collaboration
• Compliance: Drug screening and background checks will only be conducted after a conditional job offer is made. We evaluate criminal history based on its relevance to the job duties.

Salary Range: $42,000 – $58,000 per year + potential incentive bonus

Ideal Candidate Attributes

• Continually seeks ways to improve efficiencies
• Desire to grow and willingness to learn
• Positive attitude and professional demeanor including good judgment and honesty
• Enjoys a fast‑paced environment while maintaining organization and operational rigor
• Takes initiative and can operate with minimal guidance
• Trains teammates and openly shares knowledge and experience
• Customer‑centric: goes the extra mile to get the job done correctly

Perks of Joining Our Team

• Collaborative Environment: Be part of a supportive and enthusiastic team
• Growth Opportunities: Learn new skills and advance your career
• Impactful Work: Play a crucial role in the success of exciting projects

If you’re ready to take on a rewarding challenge and contribute to a thriving team, apply now to become our next Inspections Admin!

Patriot Fire Protection, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, genetic information, national origin, disability, or protected Veteran status.