Inspection Program Coordinator

Paorganic; Northern (KY); Hybrid; USD 63,000 - 68,000; Full time

Job summary

Pennsylvania Certified Organic (PCO) is seeking an Inspection Program Coordinator to coordinate inspections for organic and grass-fed programs. This fully remote role includes occasional travel and reports to the Inspections Deputy Director. Minimum 3 years in inspections or certification is preferred.

Salary ranges from $63,000 to $68,000 and the position remains open until filled. The IPC will manage inspection assignments, contracts, and data while supporting the Certification and Quality

Qualifications

• Bachelor’s degree in agriculture, biology, environmental studies, food science, or related field, or equivalent experience.
• Strong knowledge of organic standards and certifications procedures.
• Experience in inspections or certification-related roles is preferred.
• Ability to conduct inspections across crops, livestock, and processing scopes (IOIA or equivalent preferred).
• Excellent organizational, communication, writing, and interpersonal skills.

Responsibilities

• Coordinate and assign inspections for all programs and types to meet completion goals.
• Serve as primary contact for contract and staff inspectors for assignments, scheduling, and file management.
• Coordinate and collect annual inspector contracts.
• Track and monitor inspection reports, unannounced inspections, and residue sample submissions.
• Ensure cost-efficient use of inspection program resources including travel time and expenses.
• Update and maintain PCO’s database for communication of inspection assignments.
• Coordinate with the Certification Team to ensure files are available on time.
• Assist with policy development, inspector training, and other tasks as requested.
• Conduct inspections and field evaluations in accordance with PCO policies.

Skills

Organizational skills

Communication skills

Analytical thinking

Time management

Teamwork

Attention to detail

Education

Bachelor’s degree or equivalent

Job description

Job Details

Job Location: Remote - Spring Mills, PA 16875

Position Type: Full Time

Salary Range: $63,000.00 - $68,000.00 Salary

Job Shift: Day

Pennsylvania Certified Organic (PCO) is excited to announce a position opening for an Inspection Program Coordinator (IPC) to join our team. The IPC is primarily responsible for coordinating and assigning inspections for all programs (e.g. organic and grass-fed) and types (e.g. unannounced, residue testing, and investigative) in a manner that achieves completion goals, and recurring inspection requirements and conducting inspections, including field evaluations, in accordance with PCO policies and procedures. Minimum 3-year experience in inspections and/or certification related roles, preferably in a regulated industry and inspection coordination experience preferred, but not required.

PCO is a growing non‑profit organization that works with farmers and food producers across the US. PCO provides organic certification services to more than 1600 operations, employs approximately 40 staff, and sub‑contracts with around 50 inspectors. Our staff are dedicated to our vision: A world where agriculture systems prioritize health, ecological balance, fairness and care. and we are committed to a work culture of purpose, caring, and results.

This position is fully remote with travel. The salary for this position will be $63,000 - $68,000. This position will remain open until filled.

Qualifications

Class: Full‑time, Exempt

Reports to: Inspections Deputy Director

Location: Remote

Direct Reports: None

Position Summary:

The Inspection Program Coordinator performs coordination of inspections/inspectors and supports the responsibilities of the Inspections, Certification, and Quality Teams.

Team Statement:

• Inspection Coordination
• Inspector Personnel Management
• Inspections

Primary Duties & Responsibilities

Inspection Coordination

• Coordinate and assign inspections for all programs (e.g. organic and grass‑fed) and types (e.g. unannounced, residue testing, and investigative) in a manner that achieves completion goals, and recurring inspection requirements;
• Serve as primary contact for contract and staff inspectors for inspection assignments, scheduling, and file management;
• Coordinate and collect annual inspector contracts;
• Track and monitor inspection reports, unannounced inspections, and residue sample submissions to ensure timely submission;
• Ensure cost‑efficient use of inspection program resources including travel time and expenses;
• Update and maintain PCO’s database for communicating inspection assignments; and
• Coordinate with the Certification Team to ensure that prioritized inspection files are available for inspection in time to meet client and inspector needs.

Inspection Personnel Management

• Assist the Inspections Deputy Director with policy and procedure development, documentation, and implementation;
• Maintain a system for inspectors to access current and relevant PCO materials;
• Assist the Inspections Deputy Director with material development, inspector evaluations, inspector and staff training, and other tasks as requested; and
• Support, coach, and mentor inspectors for continuous improvement of inspection quality.

Inspections

• Conduct inspections, including field evaluations, in accordance with PCO policies and procedures; and
• Maintain a high‑level understanding of the inspection process and ensure all required qualifications to perform inspections are in good standing.

Other

• Assist with Certification and Quality Team tasks as requested;
• Participate in staff, inspections, and certification team meetings (additional meetings as needed);
• Serve as a representative of PCO in relevant industry areas as appropriate and role model diversity, equity, and inclusion; and
• Perform any other tasks relevant to these duties or the mission of the organization as assigned by the supervisor.

Job Requirements:

Position

• Bachelor’s degree, preferably in agriculture, biology, environmental studies, food science, or other relevant field - or equivalent experience
• Knowledge of organic standards and regulations
• Familiarity with certification procedures
• Minimum 1-year experience (3-year experience preferred) in inspections and/or certification related roles, preferably in a regulated industry
• Qualifications to conduct inspections in multiple scopes (crops, livestock, and/or processing) from IOIA or equivalent
• Inspection coordination experience preferred
• Competency in the subject matter of inspections being performed
• Excellent organizational skills and attention to detail
• Valid driver’s license

General

• Dedicated to PCO’s mission
• Understands and appreciates the importance of extraordinary customer service
• Ability to manage multiple priorities and perform within deadlines
• Excellent communication, writing, and interpersonal skills
• Analytical problem‑solving ability
• Performs work with utmost honesty and integrity
• Able to work with minimal supervision while understanding the necessity for communicating and coordinating work efforts with others
• Must be able to develop a work plan and perform in a team environment
• Computer proficiency: word processing, spreadsheets, internet research, databases, comfort using a computer for multiple hours at a time

Physical Requirements / Working Conditions

The bullet points below are representative of the physical demands and working environment that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential job functions.

• Standard / Remote office setting; proximity to office equipment that includes electronic devices.
• Must remain at a workstation for at least 50% of the time; will need to use equipment that includes electronic devices.
• Perceive and interact with text, media, and people.
• Communicate and accurately exchange information with text, media, and people.
• Must be able to lift up to 50 lbs.
• Moderate travel required. This role requires travel by car, air, or other transportation and the employee should be able to withstand the demands of regular travel.
• May be required to be exposed outdoors to sun and other elements.
• May be required to ambulate long distances in fields, facilities, and training locations, and/or other relevant sites.