Private Provider Project Coordinator

Arcxis; Jacksonville (FL); Remote; USD 30,000 - 47,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Employee assistance program

Job summary

ARCXIS is seeking an experienced Private Provider Project Coordinator to join our Third-Party Private Provider Inspection Team. This remote role manages permits, schedules inspections, uploads documents, and supports field staff to ensure compliant, timely inspections.

You will verify permits in AHJ portals, coordinate with building departments and clients, and process certificates of compliance. The position offers full-time hourly employment, with 40 hours per week and a fully remote work

Qualifications

• High school diploma or equivalent.
• Experience in construction administration, project coordination, private provider services or related role is a plus.
• Customer service oriented with strong verbal and written communication skills.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to work independently (but fully supported) and manage multiple projects per day.
• Strong comfort level using technology including computers, tablets, and smartphones.

Responsibilities

• Management of jobsite paperwork including obtaining permit numbers, addresses of projects, creation of jobsites in internal operating system, downloading/uploading purchase orders from various vendor portals.
• Verify job permits via the AHJ portal to confirm documentation is approved and permit is valid.
• Schedule inspections via internal system and notify AHJ within preferred form of communication and deadlines.
• Ensure all required documents are uploaded to the internal system based on project scope.
• Process the Certificate of Compliance after inspections are completed.
• Monitor communication channels to satisfy client requests.
• Process power releases upon completion of power release inspections as required.
• Communicate clearly with clients, residents, building departments and stakeholders.
• Provide logistical and administrative support to field staff including coordination of schedules and documentation.
• Assist with other service lines to support project needs.

Skills

Project coordination

Customer service

Organizational skills

Communication skills

Independent worker

Education

High school diploma or equivalent

Job description

Description

About us:

ARCXIS, headquartered in Houston, Texas, is the nation's number one engineering and inspections firm, touching 1 in every 7 new homes, and operating in over 28 states. Committed to innovation and excellence, our services help to build better quality homes, more quickly, at lower cost, and with less risk. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS unites extensive expertise into a single brand, offering nationwide coverage with a local touch. Our portfolio includes ABCO Construction Services, LLC, United Structural Consultants, and iPermit, amplifying our reach into the multi-family, multi-use, commercial, and pre-existing residential sectors. ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com.

Overview

We are seeking an experienced, detail-oriented Private Provider Project Coordinator (PC) to join our growing Third-Party Private Provider Inspection Team as we embark on unprecedented growth and expansion. This position will play a critical role in ensuring the efficient and accurate coordination of construction inspections and documentation in compliance with State Statutes and the requirements of the Authority Having Jurisdiction. The PC will be responsible for managing daily tasks related to verifying permits, scheduling inspections, uploading required documents, processing certificates for project closeout, supporting field staff, communicating with building departments as needed and performing other duties as requested. Come be a part of our dynamic and highly respected team of professionals.

Primary Responsibilities

• Management of jobsite paperwork including obtaining permit numbers, addresses of projects, creation of jobsites in internal operating system, downloading/uploading purchase orders from various vendor portals.
• Verify job permits via the appropriate AHJ portal to confirm that the required documentation is approved, the permit is valid, and there are no outstanding conditions or fees preventing commencement of inspections.
• Schedule inspections via internal operating system and notify the AHJ within their preferred specific form of communication and deadlines.
• Ensure all required documents are verified and uploaded to internal operating system based on project scope.
• Process the Certificate of Compliance after all required inspections have been completed.
• Monitor various communication channels to ensure clients’ requests are satisfied.
• Process power releases upon completion of power release inspections as required.
• Communicate clearly and professionally with clients, residents, building departments and all other stakeholders explaining and/or resolving issues related to the inspection scheduling, resulting and paperwork process.
• Provide logistical and administrative support to the field staff including coordination of schedules, providing necessary documentation, and addressing field-related inquiries to ensure a smooth inspection process.

Additional Duties and Responsibilities Include the Following

• Assisting with other service lines including but not limited to Construction Quality, compaction testing, and any other duties to support project needs and company objectives.

Reports to

• Private Provider Project Manager

Requirements

Education, Experience and Desired Qualifications

• High school diploma or equivalent required.
• Experience in construction administration, project coordination, private provider services or related role is a plus.
• Customer service oriented with strong verbal and written communication skills.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to work independently (but fully supported) and manage multiple projects per day.
• Strong comfort level using technology including computers, tablets, and smartphones.

Supervisory Responsibility: None

Work Environment: Fully remote position requiring a reliable and high-speed internet connection to ensure seamless access to online systems.

Physical Demands

• Ability to work in various weather conditions
• Ability to climb ladders
• Ability to lift 20 pounds

Position Type/Expected Hours of Work

Full-Time Hourly Position with expectation of 40 hours / week (8 hours / day)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance