Private Provider Project Coordinator

Arcxis Biotechnologies, Inc.

Jacksonville, Northern (FL, KY)

Hybrid

USD 28,000 - 39,000

Full time

11 days ago

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Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

ARCXIS, a national engineering and inspections firm, seeks an experienced Private Provider Project Coordinator to join our Third-Party Private Provider Inspection Team. This fully remote, full-time hourly role supports scheduling, permit verification, document management, and closeout activities.

You will coordinate with field staff and building departments, ensure timely inspections, and maintain clear communication with clients and stakeholders.

Qualifications

High school diploma or equivalent required.
Experience in construction administration, project coordination, or private provider services a plus.
Customer service oriented with strong verbal and written communication skills.
Strong organizational and multitasking skills with keen attention to detail.
Ability to work independently with multiple projects per day.
Comfort using technology on computers, tablets, and smartphones.

Responsibilities

Manage jobsite paperwork including obtaining permit numbers, addresses of projects, creation of jobsites in internal operating system, downloading/uploading purchase orders from various vendor portals.
Verify job permits via the AHJ portal to confirm documentation is approved, permit valid, and no outstanding conditions or fees.
Schedule inspections via internal system and notify AHJ within preferred form of communication and deadlines.
Ensure all required documents are uploaded to internal system based on project scope.
Process the Certificate of Compliance after inspections.
Monitor communication channels to satisfy client requests.
Process power releases upon completion of power release inspections as required.
Communicate clearly with clients, residents, building departments and stakeholders.
Provide logistical and administrative support to field staff for a smooth inspection process.

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Independent work

Tech savvy

Schedule coordination

Education

High school diploma or equivalent

Job description

Description

About us:

ARCXIS, headquartered in Houston, Texas, is the nation's number one engineering and inspections firm, touching 1 in every 7 new homes, and operating in over 28 states. Committed to innovation and excellence, our services help to build better quality homes, more quickly, at lower cost, and with less risk. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS unites extensive expertise into a single brand, offering nationwide coverage with a local touch. Our portfolio includes ABCO Construction Services, LLC, United Structural Consultants, and iPermit, amplifying our reach into the multi-family, multi-use, commercial, and pre-existing residential sectors. ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com.

Overview

We are seeking an experienced, detail-oriented Private Provider Project Coordinator (PC) to join our growing Third-Party Private Provider Inspection Team as we embark on unprecedented growth and expansion. This position will play a critical role in ensuring the efficient and accurate coordination of construction inspections and documentation in compliance with State Statutes and the requirements of the Authority Having Jurisdiction. The PC will be responsible for managing daily tasks related to verifying permits, scheduling inspections, uploading required documents, processing certificates for project closeout, supporting field staff, communicating with building departments as needed and performing other duties as requested. Come be a part of our dynamic and highly respected team of professionals.

Primary Responsibilities

Management of jobsite paperwork including obtaining permit numbers, addresses of projects, creation of jobsites in internal operating system, downloading/uploading purchase orders from various vendor portals.
Verify job permits via the appropriate AHJ portal to confirm that the required documentation is approved, the permit is valid, and there are no outstanding conditions or fees preventing commencement of inspections.
Schedule inspections via internal operating system and notify the AHJ within their preferred specific form of communication and deadlines.
Ensure all required documents are verified and uploaded to internal operating system based on project scope.
Process the Certificate of Compliance after all required inspections have been completed.
Monitor various communication channels to ensure clients’ requests are satisfied.
Process power releases upon completion of power release inspections as required.
Communicate clearly and professionally with clients, residents, building departments and all other stakeholders explaining and/or resolving issues related to the inspection scheduling, resulting and paperwork process.
Provide logistical and administrative support to the field staff including coordination of schedules, providing necessary documentation, and addressing field-related inquiries to ensure a smooth inspection process.

Additional Duties and Responsibilities Include the Following

Assisting with other service lines including but not limited to Construction Quality, compaction testing, and any other duties to support project needs and company objectives.

Reports to

Private Provider Project Manager

Requirements

Education, Experience and Desired Qualifications

High school diploma or equivalent required.
Experience in construction administration, project coordination, private provider services or related role is a plus.
Customer service oriented with strong verbal and written communication skills.
Strong organizational and multitasking skills with keen attention to detail.
Ability to work independently (but fully supported) and manage multiple projects per day.
Strong comfort level using technology including computers, tablets, and smartphones.

Supervisory Responsibility: None

Work Environment: Fully remote position requiring a reliable and high-speed internet connection to ensure seamless access to online systems.

Physical Demands