Inspection Operations Administrator

Western States Fire Protection Company; Salt Lake City (UT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Employee Assistance

Flex Spending

401(k) Matching

ESPP

Profit Sharing

PTO & Parental Leave

Paid Holidays

Tuition Reimbursement

Annual Bonus

Life Insurance

Gym Reimbursement

Job summary

Western States Fire Protection Company in Salt Lake City seeks an Inspection Administrative Assistant to support the Inspections department, manage calls, upload reports, and help close out jobs with paperwork and scheduling duties.

The role collaborates with the Division Manager and project teams, requiring strong organization, communication, and software skills. Salary ranges $22.00–$25.00 per hour, commensurate with experience.

Qualifications

• Polite and professional demeanor at all times.
• Strong organization and time-management skills.
• Excellent written and verbal communication.
• Customer-service oriented and courteous.
• Ability to manage multiple tasks and deadlines.
• Attention to detail and accurate recordkeeping.
• Ability to work with customers, project teams and office staff.
• Proficiency with standard business software and learning company systems.
• Ability to work independently within a team.

Responsibilities

• Upload inspection reports to required platforms promptly.
• Assist the Inspections Superintendent with paperwork for project closeout.
• Maintain organized electronic and paper files for inspections.
• Provide general administrative support to the Inspections team.
• Answer incoming calls and route to appropriate staff.
• Assist with scheduling, invoicing and collections on projects.
• Collaborate with Project/Account Managers and customers professionally.

Skills

Courteous

Organization

Communication

Customer Service

Multitasking

Attention to Detail

Teamwork

Software Proficiency

Independent Work

Background Check

Job description

Western States Fire Protection Company in Salt Lake City seeks an Inspection Administrative Assistant to support the Inspections department, manage calls, upload reports, and help close out jobs with paperwork and scheduling duties.

The role collaborates with the Division Manager and project teams, requiring strong organization, communication, and software skills. Salary ranges $22.00–$25.00 per hour, commensurate with experience.