Inspection Administrative Assistant

Western States Fire Protection Company; Salt Lake City (UT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Employee Assistance

Flex Spending

401(k) Matching

ESPP

Profit Sharing

PTO & Parental Leave

Paid Holidays

Tuition Reimbursement

Annual Bonus

Life Insurance

Gym Reimbursement

Job summary

Western States Fire Protection Company in Salt Lake City seeks an Inspection Administrative Assistant to support the Inspections department, manage calls, upload reports, and help close out jobs with paperwork and scheduling duties.

The role collaborates with the Division Manager and project teams, requiring strong organization, communication, and software skills. Salary ranges $22.00–$25.00 per hour, commensurate with experience.

Qualifications

• Polite and professional demeanor at all times.
• Strong organization and time-management skills.
• Excellent written and verbal communication.
• Customer-service oriented and courteous.
• Ability to manage multiple tasks and deadlines.
• Attention to detail and accurate recordkeeping.
• Ability to work with customers, project teams and office staff.
• Proficiency with standard business software and learning company systems.
• Ability to work independently within a team.

Responsibilities

• Upload inspection reports to required platforms promptly.
• Assist the Inspections Superintendent with paperwork for project closeout.
• Maintain organized electronic and paper files for inspections.
• Provide general administrative support to the Inspections team.
• Answer incoming calls and route to appropriate staff.
• Assist with scheduling, invoicing and collections on projects.
• Collaborate with Project/Account Managers and customers professionally.

Skills

Courteous

Organization

Communication

Customer Service

Multitasking

Attention to Detail

Teamwork

Software Proficiency

Independent Work

Background Check

Job description

Delta Fire Systems is a subsidiary of Western States Fire Protection (WSFP). WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Inspection Administrative Assistant

The Inspections Administrator provides day-to-day administrative support to the Inspections department. This role is responsible for answering and directing incoming phone calls, uploading inspection reports to the appropriate compliance platforms, and assisting the Inspections Superintendent with paperwork required to close out jobs. He/she will assist the Division Manager as well as other branch personnel, including key managers in a variety of administrative roles.

The salary range for this position is $22.00 - $25.00 per hour depending on experience.

Job Responsibilities

• Upload completed inspection reports accurately and promptly to required compliance engines, customer portals, and websites.
• Assist the Inspections Superintendent with preparing, organizing, and tracking job-related paperwork needed for project completion.
• Maintain organized electronic and paper files for inspections documentation.
• Provide general administrative support to the Inspections team.
• Answer incoming phone calls and transfer callers to the appropriate team member or department.
• Various duties which include assisting with scheduling, invoicing and collections on inspection projects
• Working hand in hand with Project Managers/Account Managers and Customers in a professional and courteous manner
• Assist Project Managers/Account Managers with the setup, scheduling, invoicing, and collections of new jobs/projects
• Work with Customers and Inner Office Staff to keep projects moving forward
• Arrange and maintain various types of records including job files
• Assist in completing special reporting and licensing requirements
• Complete special projects as required
• Complete assigned responsibilities using WSFP-approved business software and systems
• Offer suggestions and solutions on improving efficiency of general office procedures
• Perform other duties as assigned.

Job Qualifications

• Puts forth a courteous, friendly, helpful attitude at all times
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Professional and courteous customer-service abilities.
• Ability to manage multiple assignments and deadlines.
• Strong attention to detail and commitment to accurate recordkeeping.
• Ability to work effectively with customers, project teams, and office personnel.
• Proficiency with standard business software and the ability to learn company-specific systems and compliance platforms.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to pass a post-offer drug screen and background check

All qualified applicants with Delta Fire Systems Inc. will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

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