Inspection Agreements Assistant

Quick Response Fire Protection; Freehold Township (NJ); On-site; USD 28,000 - 32,000; Full time

Job summary

DU Family of Companies is seeking an Inspection Agreements Assistant for our Freehold, NJ team. This in-office role provides administrative support for new and renewing fire protection inspection service agreements, from preparing and sending agreements to entering subscriptions in the company system.

Success requires strong organization, attention to detail, accurate data entry, clear communication, and consistent customer follow-up. Wage ranges from $20 to $23 per hour based on experience.

Qualifications

• High school diploma or GED.
• Excellent verbal, written, and telephone communication skills, with strong customer service and interpersonal skills.
• Strong organization and time management skills, including the ability to track deadlines and follow up consistently.
• Strong attention to detail and the ability to type and enter data accurately throughout the workday.
• Ability to calculate and verify agreement totals using approved pricing and communicate those totals clearly to customers.
• Intermediate to advanced computer skills, proficiency in Microsoft Excel, and basic accounting knowledge.
• Ability to read and interpret general business procedures and applicable regulations, identify problems, gather and verify information, and draw sound conclusions.

Responsibilities

• Prepare and send new inspection service agreements and renewals using approved terms, pricing, and scope.
• Work with sales representatives and project managers to confirm agreement details and resolve discrepancies.
• Track outstanding agreements, follow up with customers, answer routine questions, and confirm signed agreements are received and electronically filed using the current naming convention.
• Review older agreements and records for missing or outdated information, coordinate corrections, and send updated agreements to customers as needed.
• Create or update subscriptions in the company system, verifying that site details, inspection frequencies, pricing, and dates match the signed agreement.
• Assist Accounts Receivable as needed and perform other duties as assigned.

Skills

Verbal communication

Written communication

Telephone skills

Customer service

Interpersonal skills

Organization

Time management

Attention to detail

Data entry

Billing accuracy

Microsoft Excel

Total calculation

Reading comprehension

Regulatory interpretation

Problem solving

Education

High school diploma

Tools

Microsoft Excel

Job description

DU Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 35+ branches in 11 states. Quick Response Fire Protection , founded over 25 years ago, is New Jersey’s largest residential and commercial fire sprinkler contractor, providing full-service fire protection solutions throughout the tristate area. The company specializes in the design, installation, inspection, maintenance, and repair of fire sprinkler, fire alarm, and special hazard suppression systems for all industries and property types. Backed by a highly trained team with deep knowledge of local, state, and federal fire codes, Quick Response Fire Protection offers turnkey services, including system design and fabrication, NFPA-compliant inspections, 24/7 emergency response, and central station monitoring. As a proud member of the DU Family of Companies, powered by APi Group , Quick Response Fire Protection combines the strength of a leading life safety network with the responsiveness and relationships of a local partner. Living our motto, ‘we protect what you value most,’ Quick Response Fire Protection offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add an Inspection Agreements Assistant to our Freehold, NJ team. This in-office role provides administrative support for new and renewing fire protection inspection service agreements, from preparing and sending agreements to entering subscriptions in the company system. Success in this role requires strong organization, attention to detail, accurate data entry, clear communication, and consistent customer follow-up.

Key Responsibilities:

• Prepare and send new inspection service agreements and renewals using approved terms, pricing, and scope.
• Work with sales representatives and project managers to confirm agreement details and resolve discrepancies.
• Track outstanding agreements, follow up with customers, answer routine questions, and confirm signed agreements are received and electronically filed using the current naming convention.
• Review older agreements and records for missing or outdated information, coordinate corrections, and send updated agreements to customers as needed.
• Create or update subscriptions in the company system, verifying that site details, inspection frequencies, pricing, and dates match the signed agreement.
• Assist Accounts Receivable as needed and perform other duties as assigned.

Qualifications:

• High school diploma or GED.
• Excellent verbal, written, and telephone communication skills, with strong customer service and interpersonal skills.
• Strong organization and time management skills, including the ability to track deadlines and follow up consistently.
• Strong attention to detail and the ability to type and enter data accurately throughout the workday.
• Ability to calculate and verify agreement totals using approved pricing and communicate those totals clearly to customers.
• Intermediate to advanced computer skills, proficiency in Microsoft Excel, and basic accounting knowledge.
• Ability to read and interpret general business procedures and applicable regulations, identify problems, gather and verify information, and draw sound conclusions.

Preferred Qualifications:

• Two years of administrative assistant experience or an equivalent combination of education and experience.

Physical Demands & Work Environment:

• Work in an in-office environment in Freehold, New Jersey.
• Use a computer and telephone throughout the workday to prepare agreements, enter data, and communicate with customers and colleagues.
• Perform frequent typing and data entry requiring sustained attention to detail.

The wage for this role is $20 to $23 per hour , based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

• Competitive Compensation - We offer a competitive wage based on your experience and qualifications.
• Comprehensive Benefits Package - Receive medical, dental, and vision insurance, a 401(k) with company match, and paid time off.
• Strength of the Family - As part of the DU Family of Companies, you gain the stability and resources of a growing network of industry-leading companies.
• Backed by APi Group - Benefit from the support and opportunity that come with being part of a global leader in safety services.
• Long-Term Career Relationships - We are committed to developing our employees and supporting long-term career growth.
• Values Match - Join a team that shares your commitment to safety, integrity, and service.

Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

DAVIS-ULMER'S ENDURING PURPOSE: “To protect what people value most.”

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.