Inmate Records & Documentation Specialist I

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 38,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Records Specialist 1 to maintain inmate records for the State Correctional Institution (SCI) Cambridge Springs. The role supports accurate documentation, informed decision-making, and inter-agency communication, contributing to daily operational outcomes.

Primary duties include reviewing records, handling court documents, assisting with inmate identification, updating information, coordinating releases, and processing fingerprints.

Qualifications

• Two years of clerical or correctional custodial experience, or an equivalent combination of experience and training.
• PA residency required.
• Background investigation and CJIS compliance required.
• Successful completion of basic training in Elizabethtown, PA.
• Must be able to perform essential job functions.
• Veterans' employment preference as applicable by PA law.

Responsibilities

• Record Review: Collect information from multiple sources and verify inmate record accuracy.
• Court Documentation: Review court orders and related records to support sentence status updates.
• Inmate Identification: Assist with interviewing, photographing, and fingerprinting inmates while explaining procedures.
• Information Updates: Enter record changes and relay required information to staff, agencies, and inmates.
• Release Coordination: Assist with transportation arrangements, release authorizations, and identity verification activities.
• Fingerprint Processing: Process photographs and fingerprints to support proper inmate identification and registration requirements.

Skills

Clerical experience

Correctional experience

Job description

The Commonwealth of Pennsylvania seeks a Records Specialist 1 to maintain inmate records for the State Correctional Institution (SCI) Cambridge Springs. The role supports accurate documentation, informed decision-making, and inter-agency communication, contributing to daily operational outcomes.

Primary duties include reviewing records, handling court documents, assisting with inmate identification, updating information, coordinating releases, and processing fingerprints.