Information Technology Project Coordinator

The Planet Group; Boston (MA); On-site; USD 55,000 - 62,000; Full time

Job summary

The Planet Group is seeking an experienced IT Project Coordinator to support planning, coordination, and execution across the IT organization in Boston. The right candidate will interact confidently with leadership, manage multiple projects, and ensure timely delivery while coordinating with CIOs’ leadership and cross-functional teams.

Responsibilities include maintaining schedules, facilitating meetings, and tracking work items in Azure DevOps, with a focus on effective reporting, risk

Qualifications

• Solid experience coordinating projects within an IT organization.
• Strong organizational and coordination skills to manage multiple priorities.
• Experience with project management tools; familiarity with Azure DevOps preferred.
• Experience with Agile or Waterfall project delivery methodologies.
• Excellent written and verbal communication with senior leadership.

Responsibilities

• Coordinate project activities across the IT organization from initiation to completion.
• Track progress, priorities, resources, and dependencies with leadership and project managers.
• Maintain schedules, resource plans, action items, and deliverable tracking across initiatives.
• Facilitate project meetings, prepare agendas, document decisions, and follow up on items.
• Maintain tracking in Azure DevOps: work items, backlogs, assignments, status updates, dependencies.
• Monitor timelines, resources, and capacity; identify risks and escalations.
• Prepare status reports and leadership updates on progress and risks.
• Support Agile and/or Waterfall delivery practices for consistent coordination and communication.
• Coordinate cross-functional communication between IT, business, vendors, and leadership.
• Identify opportunities to improve project coordination and reporting.

Skills

Project coordination

Executive communication

Stakeholder management

Scheduling & planning

Multi-team coordination

Leadership presence

Proactive problem-solving

Documentation

Tools

Azure DevOps

Job description

Onsite Requirements: 2 days a month in Boston MA

Compensation Range: $40-45/hr

Introduction

Our client is seeking an experienced IT Project Coordinator to support project planning, coordination, and execution across the broader IT organization. The ideal candidate has a strong background coordinating projects within an IT environment, excellent communication skills, and the executive presence needed to interact confidently with leadership. This role requires someone who is highly organized, proactive, and comfortable managing competing priorities across multiple teams and projects.

Day-to-Day Responsibilities

• Coordinate project activities across the IT organization, supporting planning, scheduling, milestones, deliverables, and follow-up from initiation through completion.
• Partner with the CIO's direct reports, project managers, and functional leaders to track project progress, priorities, resource needs, and dependencies.
• Maintain project schedules, resource plans, action items, and deliverable tracking across multiple concurrent initiatives.
• Facilitate project meetings and resource planning discussions, including preparing agendas, documenting decisions, and following up on outstanding items.
• Maintain project tracking and reporting within Azure DevOps (ADO), including work items, backlogs, assignments, status updates, and dependencies.
• Monitor project timelines, resource allocations, and potential capacity constraints; identify risks and escalations issues as needed.
• Prepare project status reports and leadership updates highlighting progress, upcoming milestones, risks, and items requiring attention.
• Support Agile and/or Waterfall project delivery practices, helping ensure consistent coordination, documentation, and communication across teams.
• Coordinate cross-functional communication between IT, business stakeholders, vendors, and leadership to keep initiatives moving forward.
• Identify opportunities to improve project coordination, reporting, and overall processes across the IT organization.

Required Skills & Qualifications

• Solid experience coordinating projects within an IT organization, supporting multiple teams and stakeholders.
• Strong organizational and project coordination skills, with the ability to manage competing priorities and multiple initiatives simultaneously.
• Experience working with project management and work-tracking tools; familiarity with Azure DevOps (ADO) strongly preferred.
• Experience supporting at least one project delivery methodology, including Agile or Waterfall.
• Exceptional written and verbal communication skills, with the ability to interact professionally and confidently with senior leadership, including SVP-level stakeholders.
• Strong executive presence and the ability to facilitate discussions, communicate project updates, and follow through with stakeholders at all levels.
• Proactive approach to problem-solving, identifying issues, tracking action items, and keeping projects on track.

Preferred Skills & Qualifications

• Hands-on experience with Azure DevOps (ADO), including Boards, backlogs, dashboards, and work-item tracking.
• Experience supporting both Agile and Waterfall project environments.
• Previous experience within the pharmaceutical or life sciences industry.
• Experience supporting an enterprise IT organization or PMO with multiple concurrent projects.
• Familiarity with project resource planning, capacity tracking, and portfolio-level reporting.