Information Systems Student Specialist

ESC2FA; Texas; On-site; USD 65,000 - 95,000; Full time

Job summary

ESC-2 Education Service Center in Texas seeks a PEIMS/Data Coordinator to ensure accurate, timely student records and PEIMS reporting across districts. You will validate data, troubleshoot issues, and provide targeted training to LEAs in TSDS PEIMS compliance.

Collaborating with TEA, ESC teams, and district staff, you will support data governance, confidentiality, and continuous process improvements while aligning with statewide goals and accountability requirements.

Qualifications

• Bachelor´s degree in education, computer science, or related field preferred.
• 1-3 years of database or PEIMS experience is required.
• 3+ years of central office or teaching experience is preferred.
• Knowledge of TEA student data standards and TSDS PEIMS reporting requirements.
• Experience with student information systems used by Texas school districts, including Ascender, Skyward, or similar platforms.
• Ability to analyze, validate, and troubleshoot student data for accuracy, compliance, and timely submission.
• Understanding of student attendance, enrollment, and program coding as related to funding and accountability.
• Strong technical assistance, training, and customer service skills when working with district staff.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Excellent communication, organizational, and problem-solving skills with data confidentiality.

Responsibilities

• Ensure compliance with ESC and TEA requirements for maintaining accurate, complete, and timely student records and data submissions.
• Assess regional LEA needs related to TSDS PEIMS reporting and provide targeted technical assistance, consultation, and training.
• Deliver high-quality technical support and customer service to LEA and ESC staff through on-site visits, virtual platforms, telephone, and written communication.
• Provide consultation and support for student information systems and reporting tools, including Ascender, Skyward, TSDS (PEIMS Core Collections), OnDataSuite, and future TEA-approved systems.
• Plan, develop, and facilitate training for LEA staff on supported software, system updates, and procedural or regulatory changes affecting student data and reporting.
• Serve as a Regional PEIMS Coordinator, supporting districts with data accuracy, submission timelines, and resolution of reporting errors.
• Maintain professional ethics, confidentiality, and approachability in all interactions with districts, ESC staff, vendors, and state partners.
• Collaborate with other Education Service Centers, TEA representatives, and internal ESC departments to enhance statewide consistency and service delivery.
• Promote and communicate available ESC services to existing and prospective clients to support regional participation and program sustainability.
• Maintain a professional work environment that supports staff morale and advances the mission of the Center.
• Keep administration informed of issues, trends, or risks that may impact student data reporting, district compliance, or ESC services.
• Perform other duties as assigned to support departmental and organizational goals

Skills

PEIMS data

TEA TSDS

Data analysis

Excel

Training & support

Education

Bachelor's degree

Tools

Ascender

Skyward

TSDS PEIMS Core

Job description

1. Bachelor´s degree in education, computer science, or related field preferred

Experience

• 1-3 years of database or PEIMS experience (required)
• 3+ years of central office or teaching experience (preferred)

Special Knowledge and Skills (Required)

1. Knowledge of TEA student data standards and TSDS PEIMS reporting requirements.

2. Experience with student information systems used by Texas school districts, including Ascender, Skyward, or similar platforms.

3. Ability to analyze, validate, and troubleshoot student data to ensure accuracy, compliance, and timely submission.

4. Understanding of student attendance, enrollment, and program coding as related to funding and accountability.

5. Strong technical assistance, training, and customer service skills when working with district staff.

6. Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

7. Effective communication, organizational, and problem-solving skills with the ability to manage multiple priorities and maintain data confidentiality.

Supervision and Organization of Staff

• Directly supervises and evaluates the performance of assigned personnel
• Assumes responsibility for the success of the programs and services assigned through attainment of appropriate outcomes
• Provides orientation and mentoring to new staff as appropriate

Organization Improvement/Morale

1. Assist with effective operation and pursue a common vision for the improvement of the department and the ESC-2.

2. Collaborate and actively participate with ESC-2 program teams across departments to improve student performance and to meet goals and objectives of ESC-2 and TEA.

• Cooperate and coordinate with other regional LEAs to contribute to the effectiveness of the organization and the program.
• Participate in the Planning and Performance Management (PPM) initiative, contributing to the development, execution, and tracking of strategic goals and performance metrics to support organizational success
• Contribute to the organization's mission, vision, and core values to promote a positive organizational culture. Demonstrate a professional attitude as a member of the ESC-2 staff; carry out commitments made to LEAs and colleagues.

Policy, Reports and Law

1. Follow organizational policies, procedures, and protocols, and work to ensure all safety and regulatory guidelines are adhered to.

Professional Growth and Development

1. Assumes responsibility for acquiring knowledge, skills, and attitudes for fulfilling duties, including participating in professional development activities to maintain current knowledge of program rules, regulations, and practices.

2. Participate in school improvement and other staff development opportunities.

3. Employs professional ethics in relationships with regional program clients, staff, and the community.

4. Participates in meetings, trainings, and special events as appropriate.

5. Accepts responsibility for professional conduct regarding attendance and attitudes toward scheduled meetings.

Program Management

1. Ensure compliance with ESC and Texas Education Agency (TEA) requirements for maintaining accurate, complete, and timely student records and data submissions.

2. Assess regional LEA needs related to TSDS PEIMS reporting and student data management, and provide targeted technical assistance, consultation, and training.

3. Deliver high-quality technical support and customer service to LEA and ESC staff through on-site visits, virtual platforms, telephone, and written communication.

4. Provide consultation and support for student information systems and reporting tools, including Ascender, Skyward, TSDS (PEIMS Core Collections), OnDataSuite, and future TEA-approved systems.

5. Plan, develop, and facilitate training for LEA staff on supported software, system updates, and procedural or regulatory changes affecting student data and reporting.

6. Serve as a Regional PEIMS Coordinator, supporting districts with data accuracy, submission timelines, and resolution of reporting errors.

7. Maintain professional ethics, confidentiality, and approachability in all interactions with districts, ESC staff, vendors, and state partners.

8. Collaborate with other Education Service Centers, TEA representatives, and internal ESC departments to enhance statewide consistency and service delivery.

9. Promote and communicate available ESC services to existing and prospective clients to support regional participation and program sustainability.

10. Maintain a professional work environment that supports staff morale and advances the mission of the Center.

11. Keep administration informed of issues, trends, or risks that may impact student data reporting, district compliance, or ESC services.

12. Perform other duties as assigned to support departmental and organizational goals

Mental Demands

1. Ability to communicate effectively, both verbal and written

2. Ability to think critically and problem-solve

3. Ability to work in a fast-paced environment with limited supervision

4. Ability to multi-task and cross-train

5. Ability to manage multiple projects simultaneously

6. Ability to maintain emotional control under stress

• Ability to interpret policy and procedures

Physical Demands

1. Ability to lift 15 pounds or more

2. Occasional prolonged and irregular hours