Information Processing Specialist IV @ School Safety/IT (Anticipated)

Schenectady City School District; City of Schenectady (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Schenectady City Schools is seeking a skilled Information Processing role focused on managing multiple departments and training staff in information processing software. The incumbent will oversee clerical duties, supervise personnel, and learn new software packages to support office operations.

Responsibilities include preparing reports, purchasing coordination, and coordinating service calls while ensuring efficient workflow and accurate data outputs for several departments.

Qualifications

• Associate degree with 3 years of information processing experience is required or an equivalent combination.
• High school diploma with 5 years of information processing experience is acceptable.
• Candidates may combine training and experience to meet requirements.
• Typing speed of at least 35 words per minute is required.

Responsibilities

• Assist department heads in establishing work goals and priorities.
• Prepare narrative and statistical reports of processing activities.
• Prepare specifications for equipment purchases and replacements.
• Train office staff in new software and procedures.
• Assign work to subordinates and schedule workflow.
• Place service calls and maintain records of service calls.
• Design document formats and layouts for data entry and printing.
• Types complex charts and statistical outputs using processing equipment.
• Discuss projects with users to clarify needs and problems.

Skills

Office management

Supervision

Training staff

Document design

Typing 35 wpm

Education

Associate degree + 3 years information processing experience

High school diploma + 5 years information processing experience

Equivalent combination of training and experience

Tools

Information processing equipment

Job description

DISTINGUISHING FEATURES OF THE CLASS:

This position involves responsibility for performing complex information processing activities often involving the utilization of software packages. These software packages are either operator designed or vender supplied programs to make the system perform unique functions. This position differs from that of Information Processing Specialist III in that the activities performed are more complex and the incumbent is responsible for managing the offices of two or more departments and reports to those department heads. The incumbent is responsible for learning new software packages and training office staff in their use. Additionally, when not engaged in equipment operation, an incumbent performs a variety of clerical duties. General supervision is received from a higher level employee. Direct supervision may be exercised over a variety of clerical employees. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Assists department heads in establishing work goals and priorities;
• Prepares narrative and statistical reports summarizing information processing activities;
• Assists department heads in preparing specifications for additional or replacement equipment;
• Keeps department heads abreast of changes made to improve routine office procedures;
• Determines office supplies to be purchased and prepares and transmits purchase requests;
• Conducts on-the-job training for both superiors and subordinates in such areas as equipment operation and operating procedures;
• Assists department heads in selecting employees for participation in centrally conducted training courses;
• Reviews office procedures with new employees;
• Conducts staff meetings in order to brief employees on new office procedures or existing ones which need clarification or emphasis;
• Assigns work to subordinates, based on priorities, and schedules the work flow;
• Places service calls and maintains records of service calls;
• Designs parameters for selective information storage on information processing equipment to produce specialized outputs of this information in response to users' needs i.e. records processing;
• Designs methods of assembling pre-recorded pieces of information (usually each having a number of variables to be inserted)into complete documents i.e. document assembly;
• Chooses document formats and designs document layouts to be used for entering information which will be printed on pre-printed forms;
• May perform functions involved in tele-communicating between information processing machines to establish a communications linkage;
• Types complex charts, statistical reports and/or performs mathematic computations using information processing equipment for multiple departments;
• Discusses assigned information processing projects with users to clarify specific needs and problems;
• Performs a variety of related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of the use and operation of information processing equipment and related peripheral equipment; thorough knowledge of office management, terminology and procedures; good knowledge of proper grammatical usage and punctuation; good knowledge of business vocabulary; good organizational skills; ability to prioritize assignments; ability to plan and supervise the work of others; ability to design complex formats and layouts for work assignments; ability to understand and follow complex oral and written directions.

About Schenectady City Schools

With a population of nearly 10,000 students, the Schenectady City School District is one of the largest in the Capital Region. With an incredibly diverse population we are committed to ensuring that all children feel valued, are safe and will learn. We place the highest priority on a culture of equity, ensuring that race, economics, and disability are never predictors of student achievement. Every child in our district counts and will be supported each step of the way, along the path to graduation.

• (A) Graduation from a regionally accredited or New York State college with an associate’s degree and three (3) years of experience in the operation of information processing equipment;
• (B) Graduation from high school or possession of a high school equivalency diploma and five (5) years of experience in the operation of information processing equipment; OR
• (C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

SPECIAL REQUIREMENTS:

Candidates must demonstrate the ability to type at the rate of at least 35 words per minute.

NOTE:

The essential functions of this job are determined by the department/jurisdiction where the job is located.

This position is a provisional civil service appointment, and applicant must meet civil service requirements including residency inNew York State. Successful candidates are required to take civil service exam when offered. If a Civil Service eligible list already exists, candidates on the list will be considered first.