Information Governance Data Analyst

Cravath, Swaine & Moore LLP; New York (NY); Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision care

401(k)

Health club discounts

Job summary

Cravath, Swaine & Moore LLP in New York seeks an Information Governance Data Analyst to maintain the Records Management Application (RMA) and manage both physical and electronic records for preservation and disposition.

You will serve as the IRM lead between IT and Records-IG, drive data integrity, provide training, and develop firm-wide RMA processes, with a hybrid NYC schedule and a salary range of $95,000 to $115,000 plus benefits.

Qualifications

• Bachelor's degree in Information Management, Library Science, Legal Studies, or related field.
• Minimum 7-10 years of relevant work experience in records management, information governance, or related field, preferably in a legal environment.
• At least 5 years’ experience in an information governance or data integrity role, with demonstrated progression in responsibility.
• Deep understanding of information governance principles, practices, and standards, including records management, data privacy, and data security considerations unique to law firms.
• High level expertise in using information governance tools and technologies, with experience in iManage Records Manager (IRM) and iManage Work preferred.
• Experience developing, documenting and, implementing procedures to support information governance policies and guidelines.
• Experience and aptitude with manipulating programs and databases with proven ability to maintain a large quantity of data.
• Strong project management skills, with the ability to lead cross-functional teams and drive initiatives to completion.
• Excellent analytical, problem-solving, and decision-making abilities, with a focus on practical solutions.
• Effective communication and interpersonal skills, with the ability to effectively collaborate with legal professionals and stakeholders at all levels of the firm.
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced environment.
• Ability to collaborate closely with co-workers.
• Strong attention to detail.
• Ability to work additional hours, as needed.

Responsibilities

• Serve as authority on IRM and liaison between IT and Records-IG on its use.
• Improve data clarity to streamline recall and disposition of records.
• Provide training and technical support to the Records Operations team.
• Maintain data integrity in RMA; perform data clean-up tasks.
• Evaluate legacy data and plan migration into RMA.
• Communicate with attorneys and staff at all levels.
• Track legal holds in iManage Records Manager.
• Develop and implement firm-wide RMA data processes.
• Track enhancements to RMA and evaluate new software and integrations.
• Extract data to prepare spreadsheets, reports, and presentations.
• Perform other duties as needed.

Skills

Data governance

Information governance

Project management

Data privacy

Data security

Training & support

Cross-functional collaboration

Attention to detail

Communication

Analytical thinking

Education

Bachelor's degree in Information Management or related field

Certifications (IGP, CIP, CRM, CIPP)

Tools

iManage Records Manager (IRM)

iManage Work

Job description

As an Information Governance Data Analyst, you will work in a dynamic, collaborative environment, maintaining the integrity of our records management application (RMA) while playing a pivotal role in managing both physical and electronic records for preservation and disposition. If you are passionate about data integrity and eager to make an impact, we encourage you to apply.

RESPONSIBILITIES

• Serves as the go-to authority on iManage Records Manager (IRM) and the liaison between IT and Records-IG departments on its use;
• Enhances data clarity to streamline the recall and disposition of records, transforming user feedback into actionable improvements for RMA performance;
• Provides training and technical support to the Records Operations team, ensuring they have the tools they need to succeed;
• Drives data integrity by regularly reviewing and updating RMA data, ensuring it remains accurate and comprehensive. Performs research, processes updates, and executes data clean-up tasks with precision;
• Evaluates legacy data in systems outside IRM and plans for migration into the RMA;
• Communicates effectively with attorneys and professional staff at all levels;
• Tracks legal holds in iManage Records Manager;
• Develops and implements Firm-wide standard processes for RMA data, adhering to industry best practices and evolving standards;
• Tracks and implements enhancements to the RMA, evaluates new software and integrations, and recommends changes to elevate our information governance practices;
• Extracts data to prepare spreadsheets, reports, and presentations; and
• Performs other duties, as needed.

QUALIFICATIONS

• Bachelor's degree in Information Management, Library Science, Legal Studies, or related field; advanced degree or professional certifications (e.g., IGP, CIP, CRM, CIPP) is a plus;
• Minimum of 7-10 years of relevant work experience in records management, information governance, compliance, or related field, preferably in a legal environment;
• At least 5 years’ experience in an information governance or data integrity role, with demonstrated progression in responsibility;
• Deep understanding of information governance principles, practices, and standards, including records management, data privacy, and data security considerations unique to law firms;
• High level expertise in using information governance tools and technologies, with experience in iManage Records Manager (IRM) and iManage Work preferred;
• Experience developing, documenting and, implementing procedures to support information governance policies and guidelines;
• Experience and aptitude with manipulating programs and databases with proven ability to maintain a large quantity of data;
• Strong project management skills, with the ability to lead cross-functional teams and drive initiatives to completion;
• Excellent analytical, problem-solving, and decision-making abilities, with a focus on practical solutions;
• Effective communication and interpersonal skills, with the ability to effectively collaborate with legal professionals and stakeholders at all levels of the firm;
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced environment;
• Ability to collaborate closely with co-workers;
• Strong attention to detail; and
• Ability to work additional hours, as needed.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $95,000 to $115,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.