Information Governance Analyst

Sidley Austin; New York (NY); On-site; USD 81,000 - 105,000; Full time

Job summary

Sidley Austin LLP is seeking an Information Governance Analyst to develop recommendations that refine data management methodologies, procedures, and controls to minimize risk and cost of retaining information. You will assist lawyers and staff with reviewing, organizing, and processing emails, documents, and files, and help move data into proper repositories while supporting security and compliance.

This role requires strong analysis, attention to detail, and the ability to manage multiple

Qualifications

• Experience with records management principles and leading practices.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with document and records management systems preferred.

Responsibilities

• Provide assistance to lawyers and staff with reviewing, organizing and processing emails, documents and data transfers.
• Draft process controls, test plans and assessment criteria for compliance.
• Support data, file and email projects including data migration to repositories.
• Document, analyze and assess current records and processes; identify issues and risks.
• Analyze document security and update controls as needed.
• Prepare recommendations to design or reengineer processes for compliance.
• Move, tag and set security on electronic documents; investigate alerts.
• Review outputs from periodic scans of documents in the DMS.
• Support document entitlement reviews per client requirements.
• Assist with file releases, destruction and workspace organization.
• Contribute to presentations or reports describing recommendations to owners.
• Assist with change management programs and implementation plans.
• Stay abreast of leading practices for records creation, use and disposition.
• Prepare status reports and compile statistics with spreadsheets and pivot tables.

Skills

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication

Strong analytical and problem-solving

Ability to work with others

Discretion and confidentiality

Work under pressure

Manage multiple projects

Education

Associate Degree or 5 years experience in lieu of degree

Knowledge of records procedures and retention

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Tools

NetDocuments

Intapp Walls

Data monitoring software

Cyberhaven

Netskope

ProofPoint

Microsoft Purview

Job description

The Information Governance Analyst performs analytical or interpretive tasks necessary to develop recommendations to refine methodologies, procedures, processes and controls necessary to minimize the liability, risk and cost of retaining hardcopy and electronic data. Assists with the development of practice area and administrative department work practices to promote greater utilization and efficient management of electronic records.

Duties and Responsibilities:

• Provide assistance to lawyers and staff with the reviewing, organizing and processing of email, documents, files and other information, including incoming file and data transfers, file releases, document access requests, and document/records disposition.

• Draft process controls, test plans and assessment criteria to measure compliance with established processes.

• Provide support to lawyers and Firm administrative departments on a variety of data, file, document and email projects. Major components of these functions include document review and data migration into the correct repositories as directed by department manager.

• Document, analyze, and assess current records, email and file management processes. Identify issues and potential risks. Analyze potential benefits and risks of alternatives; measure the impact of planned changes on lawyers, legal staff and Firm administrative personnel; and provide justification for the recommended solution.

• Conduct analysis in response to requests to evaluate document security. Take necessary action to update document security as appropriate.

• Prepare recommendations for the design or reengineering of processes and procedures to facilitate compliance with records and information management program requirements.

• Move, tag, and set the appropriate security settings on electronic documents. Conduct initial investigation into alerts triggered by potentially inappropriate document exports.

• Assist with the review of output from periodic scans of documents in the document management system.

• Support the process for document entitlement reviews in accordance with client requirements.

• Assist with file release, destruction, and electronic workspace organization projects in accordance with department policies and procedures.

• Contribute to presentations or written reports describing recommendations to process or system owners.

• Assist with development of change management programs and implementation plans needed to comply with records and information management program requirements.

• Stay abreast of leading practices for the creation, use, maintenance and disposition of records.

• Prepare status reports and compile statistics on projects. Create or update spreadsheets, pivot-tables and other relevant report metrics.

Education and/or Experience:

Required:

• Associate Degree or five (5) years of relevant experience will be considered in lieu of a Degree.

• Knowledge of records procedures and records retention principles and leading practices.

• Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.

Preferred:

• Experience with records and/or document management applications such as NetDocuments, Intapp Walls, and data monitoring software

• Information Governance Profession (IGP) certification

• Previous experience with DLP tools such as Cyberhaven, Netskope, and ProofPoint

• Previous experience with Microsoft Purview

Other Skills and Abilities:

• Strong organizational skills

• Strong attention to detail

• Good judgment

• Strong interpersonal communication skills

• Strong analytical and problem-solving skills

• Able to work harmoniously and effectively with others

• Able to preserve confidentiality and exercise discretion

• Able to work under pressure

• Able to manage multiple projects with competing deadlines and priorities

#LI-TM1

The target salary range for this role is:

$80,500 - $105,000 if located in New York.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.