Information Governance Analyst

Sidley Austin LLP; New York (NY); On-site; USD 81,000 - 105,000; Full time

Job summary

Sidley Austin LLP in New York seeks an Information Governance Analyst to develop and refine methodologies for managing electronic records, reducing liability, risk and retention costs. You will support lawyers and staff by reviewing emails, documents and data transfers, and help ensure compliance with firm policies and client requirements.

Responsibilities include drafting process controls, planning assessments, moving and securing electronic documents, and preparing status reports.

Qualifications

• Knowledge of records procedures and retention principles.
• Experience with NetDocuments, Intapp Walls, and data monitoring software is a plus.
• Proficiency with Microsoft Office tools and basic data analytics.

Responsibilities

• Review and process emails, documents, files and data transfers.
• Draft process controls, test plans and assessment criteria.
• Move, tag and set the appropriate security settings on electronic documents.
• Prepare status reports and compile statistics on projects.
• Assist with change management programs and implementation plans.

Skills

Organizational skills

Attention to detail

Analytical thinking

Problem-solving

Interpersonal communication

Confidentiality

Data governance

Education

Associate Degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

The Information Governance Analyst performs analytical or interpretive tasks necessary to develop recommendations to refine methodologies, procedures, processes and controls necessary to minimize the liability, risk and cost of retaining hardcopy and electronic data. Assists with the development of practice area and administrative department work practices to promote greater utilization and efficient management of electronic records.Duties and Responsibilities:Provide assistance to lawyers and staff with the reviewing, organizing and processing of email, documents, files and other information, including incoming file and data transfers, file releases, document access requests, and document/records disposition.Draft process controls, test plans and assessment criteria to measure compliance with established processes.Provide support to lawyers and Firm administrative departments on a variety of data, file, document and email projects. Major components of these functions include document review and data migration into the correct repositories as directed by department manager.Document, analyze, and assess current records, email and file management processes. Identify issues and potential risks. Analyze potential benefits and risks of alternatives; measure the impact of planned changes on lawyers, legal staff and Firm administrative personnel; and provide justification for the recommended solution.Conduct analysis in response to requests to evaluate document security. Take necessary action to update document security as appropriate.Prepare recommendations for the design or reengineering of processes and procedures to facilitate compliance with records and information management program requirements.Move, tag, and set the appropriate security settings on electronic documents. Conduct initial investigation into alerts triggered by potentially inappropriate document exports.Assist with the review of output from periodic scans of documents in the document management system.Support the process for document entitlement reviews in accordance with client requirements.Assist with file release, destruction, and electronic workspace organization projects in accordance with department policies and procedures.Contribute to presentations or written reports describing recommendations to process or system owners.Assist with development of change management programs and implementation plans needed to comply with records and information management program requirements.Stay abreast of leading practices for the creation, use, maintenance and disposition of records.Prepare status reports and compile statistics on projects. Create or update spreadsheets, pivot-tables and other relevant report metrics.Education and/or Experience:Required:Associate Degree or five (5) years of relevant experience will be considered in lieu of a Degree.Knowledge of records procedures and records retention principles and leading practices.Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.Preferred:Experience with records and/or document management applications such as NetDocuments, Intapp Walls, and data monitoring softwareInformation Governance Profession (IGP) certificationPrevious experience with DLP tools such as Cyberhaven, Netskope, and ProofPointPrevious experience with Microsoft PurviewOther Skills and Abilities:The following will also be required of the successful candidate:Strong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work harmoniously and effectively with othersAble to preserve confidentiality and exercise discretionAble to work under pressureAble to manage multiple projects with competing deadlines and priorities#LI-TM1The target salary range for this role is:$80,500 - $105,000 if located in New York.Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).Sidley Austin LLP is an Equal Opportunity Employer.