Information Governance Analyst

Sidley Austin (NY) LLP; New York (NY); On-site; USD 81,000 - 105,000; Full time

Job summary

Sidley Austin LLP in New York seeks an Information Governance Analyst to refine records management, review emails and documents, and support data migration and security controls across practice groups.

The role requires an Associate Degree or 5 years of relevant experience, plus knowledge of records retention and Microsoft Office. NetDocuments, Intapp Walls, and Microsoft Purview experience are preferred; salary range $80,500–$105,000 plus benefits.

Qualifications

• Associate Degree or 5 years of relevant experience.
• Knowledge of records procedures and retention principles and leading practices.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Review, organize and process email, documents, files and other information.
• Draft process controls, test plans and assessment criteria for compliance.
• Support lawyers and administrative departments on data, file and email projects.
• Move, tag, and set security settings on electronic documents.
• Analyze current records and document management processes for improvements.
• Prepare recommendations for design or reengineering of processes.

Skills

Strong organizational skills

Attention to detail

Good judgment

Interpersonal communication

Analytical/problem solving

Confidentiality

Multitasking

Education

Associate Degree

Tools

NetDocuments

Intapp Walls

Microsoft Purview

Cyberhaven

Netskope

ProofPoint

Job description

The Information Governance Analyst performs analytical or interpretive tasks necessary to develop recommendations to refine methodologies, procedures, processes and controls necessary to minimize the liability, risk and cost of retaining hardcopy and electronic data. Assists with the development of practice area and administrative department work practices to promote greater utilization and efficient management of electronic records.

Duties and Responsibilities

• Provide assistance to lawyers and staff with the reviewing, organizing and processing of email, documents, files and other information, including incoming file and data transfers, file releases, document access requests, and document/records disposition.
• Draft process controls, test plans and assessment criteria to measure compliance with established processes.
• Provide support to lawyers and Firm administrative departments on a variety of data, file, document and email projects.
• Major components of these functions include document review and data migration into the correct repositories as directed by department manager.
• Document, analyze, and assess current records, email and file management processes.
• Identify issues and potential risks.
• Analyze potential benefits and risks of alternatives; measure the impact of planned changes on lawyers, legal staff and Firm administrative personnel; and provide justification for the recommended solution.
• Conduct analysis in response to requests to evaluate document security.
• Take necessary action to update document security as appropriate.
• Prepare recommendations for the design or reengineering of processes and procedures to facilitate compliance with records and information management program requirements.
• Move, tag, and set the appropriate security settings on electronic documents.
• Conduct initial investigation into alerts triggered by potentially inappropriate document exports.
• Assist with the review of output from periodic scans of documents in the document management system.
• Support the process for document entitlement reviews in accordance with client requirements.
• Assist with file release, destruction, and electronic workspace organization projects in accordance with department policies and procedures.
• Contribute to presentations or written reports describing recommendations to process or system owners.
• Assist with development of change management programs and implementation plans needed to comply with records and information management program requirements.
• Stay abreast of leading practices for the creation, use, maintenance and disposition of records.
• Prepare status reports and compile statistics on projects.
• Create or update spreadsheets, pivot-tables and other relevant report metrics.

Education and/or Experience

• Associate Degree or five (5) years of relevant experience will be considered in lieu of a Degree.
• Knowledge of records procedures and records retention principles and leading practices.
• Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.

Preferred

• Experience with records and/or document management applications such as NetDocuments, Intapp Walls, and data monitoring software Information Governance Profession (IGP) certification.
• Previous experience with DLP tools such as Cyberhaven, Netskope, and ProofPoint.
• Previous experience with Microsoft Purview.

Other Skills and Abilities

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

The target salary range for this role is: $80,500 - $105,000 if located in New York.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.

Sidley is an elite global law firm with a known reputation of deploying innovative strategies to achieve powerful results. Business professionals are essential to the firm’s ability to deliver the highest quality legal services to our clients. We are always looking for talented, motivated individuals who thrive in a performance-driven culture to join our team.

Sidley employs approximately 2,300 lawyers working with our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters. Our 160 years of perspective and reach are truly global, supported by 21 offices strategically situated in key commercial, regulatory, and financial centers across the world. Our lawyers and business professionals, fluent in more than 75 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape.