Infectious Disease Program Administrator — Flexible Schedule

University of Wisconsin–Madison; Madison (WI); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Vacation & holidays

Sick leave

Insurance benefits

Retirement plan

Job summary

University of Wisconsin–Madison is seeking a Medical Program Assistant to join the Infectious Disease Administrative Team. You will support scheduling, conference logistics, purchasing, travel reimbursements, and act as the main contact across the division, which includes ~30 physicians, 7 fellows, 10 APPs, and ~60 staff.

Work may be in-person on campus or remote at offsite locations. The role offers a flexible schedule and a pathway to contribute to clinical, research, and education missions

Qualifications

• 1 year of prior experience in an administrative position or business office environment.
• Experience managing calendars.
• Experience with Microsoft Office products.

Responsibilities

• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordination of divisional CME conference activities
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Independent work

Multitasking

Information synthesis

Fast-paced environment

Project coordination

Education

High School diploma

Tools

Microsoft Office

Job description

University of Wisconsin–Madison is seeking a Medical Program Assistant to join the Infectious Disease Administrative Team. You will support scheduling, conference logistics, purchasing, travel reimbursements, and act as the main contact across the division, which includes ~30 physicians, 7 fellows, 10 APPs, and ~60 staff.

Work may be in-person on campus or remote at offsite locations. The role offers a flexible schedule and a pathway to contribute to clinical, research, and education missions