Industrial Project Coordinator - Scheduling & Execution

Puffer-Sweiven LP; Stafford, Northern (TX, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Puffer-Sweiven LP is seeking a Project Coordinator to support multiple projects from initiation to closeout in our Texas operations. The role involves coordinating scope, timelines, budgets, and documentation while working with PMs, IPTs, and customers.

Responsibilities include creating WBS, tracking costs, ensuring schedule adherence, and coordinating with Purchasing for vendor payments. Strong MS Project and Primavera P6 skills are preferred.

Qualifications

• Associate degree with 3 years of direct project coordination experience required; bachelor’s degree in engineering or a technical field of study preferred.
• Advanced proficiency in project scheduling software such as MS Project or Primavera P6.
• CAPM certification preferred

Responsibilities

• Validate scope of work/PO, billing terms, tax, and funding caps.
• Create project/WBS; assign cost center, rates, and workflow approvals.
• Provide sales order instructions to Project Administrators.
• Participate in project meetings and follow up on Action Item Log with direction from PMs.
• Ensure up-to-date and detailed project documentation.
• Monitor, identify, and inform PM and IPT of potential project cost overruns or schedule delays.
• Understand manufacturing rates and trends to guide PMs on product delivery and shipment.
• Schedule engineering drawings and released orders to Manufacturing to ensure successful purchase and build of hardware within the schedule and budget.
• Update schedule and develop a reliable forecast with support from the IPT and PMs.
• Review and approve time sheets.
• Process expense reimbursement.
• Coordinate with Purchasing on payments to vendors and subcontractors.
• Organize quality tests, QA, and factory acceptance tests.
• Prepare and deliver budget and schedule narratives describing status of projects.
• Complete invoicing on projects per PO requirements.
• Balance and close out projects with direction from PMs.
• Analyze as-sold projects to ensure accurate revenue and cost recognition.
• Identify opportunities tied to internal standards, processes, procedures, templates, and tools for efficient, quality delivery.

Skills

Project coordination

Scheduling

Stakeholder management

Documentation

Budget tracking

Education

Associate degree

Bachelor’s degree in engineering or technical field

Tools

MS Project

Primavera P6

MS Excel

Job description

Puffer-Sweiven LP is seeking a Project Coordinator to support multiple projects from initiation to closeout in our Texas operations. The role involves coordinating scope, timelines, budgets, and documentation while working with PMs, IPTs, and customers.

Responsibilities include creating WBS, tracking costs, ensuring schedule adherence, and coordinating with Purchasing for vendor payments. Strong MS Project and Primavera P6 skills are preferred.