Project Coordinator

Puffer-Sweiven LP; Stafford, Northern (TX, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Puffer-Sweiven LP is seeking a Project Coordinator to support multiple projects from initiation to closeout in our Texas operations. The role involves coordinating scope, timelines, budgets, and documentation while working with PMs, IPTs, and customers.

Responsibilities include creating WBS, tracking costs, ensuring schedule adherence, and coordinating with Purchasing for vendor payments. Strong MS Project and Primavera P6 skills are preferred.

Qualifications

• Associate degree with 3 years of direct project coordination experience required; bachelor’s degree in engineering or a technical field of study preferred.
• Advanced proficiency in project scheduling software such as MS Project or Primavera P6.
• CAPM certification preferred

Responsibilities

• Validate scope of work/PO, billing terms, tax, and funding caps.
• Create project/WBS; assign cost center, rates, and workflow approvals.
• Provide sales order instructions to Project Administrators.
• Participate in project meetings and follow up on Action Item Log with direction from PMs.
• Ensure up-to-date and detailed project documentation.
• Monitor, identify, and inform PM and IPT of potential project cost overruns or schedule delays.
• Understand manufacturing rates and trends to guide PMs on product delivery and shipment.
• Schedule engineering drawings and released orders to Manufacturing to ensure successful purchase and build of hardware within the schedule and budget.
• Update schedule and develop a reliable forecast with support from the IPT and PMs.
• Review and approve time sheets.
• Process expense reimbursement.
• Coordinate with Purchasing on payments to vendors and subcontractors.
• Organize quality tests, QA, and factory acceptance tests.
• Prepare and deliver budget and schedule narratives describing status of projects.
• Complete invoicing on projects per PO requirements.
• Balance and close out projects with direction from PMs.
• Analyze as-sold projects to ensure accurate revenue and cost recognition.
• Identify opportunities tied to internal standards, processes, procedures, templates, and tools for efficient, quality delivery.

Skills

Project coordination

Scheduling

Stakeholder management

Documentation

Budget tracking

Education

Associate degree

Bachelor’s degree in engineering or technical field

Tools

MS Project

Primavera P6

MS Excel

Job description

For over 80 years, Puffer-Sweiven has set the standard in equipment and services for process control, automation, safety, and reliability. We help process-intensive facilities run more efficiently and safely by delivering quality products, technical support, and knowledgeable staff to implement the needed process solutions — with the goal of exceeding customer expectations. Our dedication brings the most advanced products and services to our customers throughout the Central and Gulf Coast regions of Texas.

As an Emerson Impact Partner, we offer a broad base of superior solutions including the top product lines for a given application. Our specialties at Puffer-Sweiven include:

• Pressure Management
• Isolation Valves & Actuation
• Control Valves & Regulators
• Process Control & Safety Systems
• Oil & Gas Automation– fiscal custody metering, controls, and SCADA
• Reliability Solutions & Services
• Specialty Pumps & Rotating Equipment
• Instrumentation

Duties and Responsibilities:

Project Intake & Setup

• Validate scope of work/PO, billing terms, tax, and funding caps.
• Create project/WBS; assign cost center, rates, and workflow approvals.
• Provide sales order instructions to Project Administrators.

Project Execution

• Participate in project meetings and follow up on Action Item Log with direction from PMs, e.g., hand-offs, kick-offs, status updates, lessons learned, etc.
• Ensure up-to-date and detailed project documentation.
• Monitor, identify, and inform PM and Integrated Project Team (IPT) of potential project Cost overruns or schedule delays and provide serious deviations warnings hindering project results.
• Understand manufacturing rates and trends to guide PMs on product delivery and shipment.
• Schedule engineering drawings and released orders to Manufacturing to ensure successful purchase and build of hardware within the schedule and budget.
• Update schedule and develop a reliable forecast with support from the Integrated Project Team (IPT) and with direction from PMs.
• Review and approve time sheets.
• Process expense reimbursement.
• Coordinate with Purchasing on payments to vendors and subcontractors.
• Organize quality tests, quality assurance, and factory acceptance tests.
• Prepare and deliver to the PMs or Customer concise budget and schedule narratives describing the status of assigned projects.
• Complete invoicing on projects per the purchase order requirements for all projects.

Project Closeout

• Balance and close out projects with direction from PMs.
• Analyze as-sold projects to ensure accurate revenue and cost recognition.

General

• Identify and recommend to the Supervisor opportunities tied to internal standards, processes, procedures, templates, and tools for the efficient, quality delivery of projects; as needed, support the execution of such opportunities.

QUALIFICATIONS

Education/Knowledge:

• Associate degree with 3 years of direct project coordination experience required; bachelor’s degree in engineering or a technical field of study preferred.
• Advanced proficiency in project scheduling software such as MS Project or Primavera P6.
• CAPM certification preferred

Experience/Skills:

• Proficient in the use of common software such as MS Excel, Word, PowerPoint, etc.
• Ability to create and review Baseline Schedules for conformance with contractual requirements and overall best scheduling practices.
• Strong ability to collaborate and network with other groups and functions to reach business objectives, in support of Customer / Partner requirements.
• Strong policy, procedure, and compliance mindset, coupled with proactive internal and external Customer focus.
• Ability to keep stakeholders informed of project timelines and changes.
• Advanced ability to evaluate project progress and facilitate interventions.

Equal Opportunity Employer
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